Agenda, decisions and minutes

District Executive - Thursday 3rd August 2017 9.30 am

Venue: Council Chamber, Brympton Way, YEOVIL, Somerset BA20 2HT

Contact: Angela Cox 01935 462148  Email: angela.cox@southsomerset.gov.uk

Items
No. Item

28.

Minutes of Previous Meeting

To approve as a correct record the minutes of the District Executive meeting held on 6th July 2017.

Minutes:

The minutes of the District Executive meeting held on 6th July 2017, copies of which had been circulated, were taken as read and, having been approved as a correct record, were signed by the Chairman.

29.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Peter Seib, Sylvia Seal and Ian Clarke, Director. 

30.

Declarations of Interest

In accordance with the Council's current Code of Conduct (as amended 26 February 2015), which includes all the provisions relating to Disclosable Pecuniary Interests (DPI), personal and prejudicial interests, Members are asked to declare any DPI and also any personal interests (and whether or not such personal interests are also "prejudicial") in relation to any matter on the Agenda for this meeting.

Members are reminded that they need to declare the fact that they are also a member of a County, Town or Parish Council as a Personal Interest. Where you are also a member of Somerset County Council and/or a Town or Parish Council within South Somerset you must declare a prejudicial interest in any business on the agenda where there is a financial benefit or gain or advantage to Somerset County Council and/or a Town or Parish Council which would be at the cost or to the financial disadvantage of South Somerset District Council. 

Minutes:

There were no declarations of interest made.

31.

Public Question Time

Minutes:

There were no members of the public present.

32.

Chairman's Announcements

Minutes:

There were no announcements from the Chairman.

33.

Notification of an Urgent Executive Decision - Huish Episcopi Academy Swimming Pool Project pdf icon PDF 122 KB

Decision:

 

NOTIFICATION:

That the District Executive noted the urgent decision taken by the Chief Executive, in consultation with the Leader of Council, according to the provision of Section 3-47 (4) of the Constitution, to agree to a revised contribution of £117,094 of S106 receipts to support the Huish Episcopi Academy Swimming Pool Project overall scheme cost of £1,215,116.

Reason:

To note the urgent decision taken by the Chief Executive, in consultation with the Leader of Council,to support the Huish Episcopi Academy Swimming Pool Project.

 

Minutes:

The Chairman outlined the reasons for the need to take the urgent decision relating to the potential increase in the cost of the project and to allow works to start during the school holidays. 

 

In response to questions from Members the Community Health and Leisure Manager advised that:-

 

·         Although the works would start during the school holidays, the project would not be complete until the Autumn.

·         There was a secured community usage at the facility and dedicated public parking spaces.

·         All the Section 106 contributions would come from sites within Area North.

·         If the project was delivered under budget then the SSDC contribution would be reduced pro-rata.

 

It was requested and agreed that a report on the community use at the facility be presented to Area North Committee annually.

 

At the conclusion of the debate, Members were content to note the urgent decision taken.

 

NOTIFICATION:

That the District Executive noted the urgent decision taken by the Chief Executive, in consultation with the Leader of Council, according to the provision of Section 3-47 (4) of the Constitution, to agree to a revised contribution of £117,094 of S106 receipts to support the Huish Episcopi Academy Swimming Pool Project overall scheme cost of £1,215,116.

Reason:

To note the urgent decision taken by the Chief Executive, in consultation with the Leader of Council,to support the Huish Episcopi Academy Swimming Pool Project.

 

34.

2017/18 Revenue Budget Monitoring Report for the Period ending 30th June 2017 pdf icon PDF 256 KB

Additional documents:

Decision:

 

RESOLVED:

That District Executive agreed to:-

 

a.

note the current 2017/18 financial position of the Council;

 

 

b.

note the reasons for variations to the previously approved Directorate Budgets as detailed in paragraph 7;

 

 

c.

note the transfers made to and from reserves outlined in paragraph 21 and the position of the Area Reserves as detailed in Appendix C and the Corporate Reserves as detailed in Appendix D;

 

 

d.

approve the virements as detailed in paragraph 11 and note the virements made under delegated authority as detailed in Appendix B.

 

Reason:

To confirm the current financial position of the revenue budgets of the Council and to report the reasons for variations from approved annual budgets for the period 1st April to 30th June 2017.

 

Minutes:

The Finance Manager introduced the report and gave a detailed explanation of the Transformation budget as requested by the Scrutiny Committee and clarified that a report on the Westland Leisure Complex would be presented to the Executive in September.    

 

It was noted that there were minor corrections to the paragraph numbers detailed in the recommendations in the printed copies of the Agenda.

 

During discussion, it was noted that the offer for customers to purchase 2 years of garden waste collections had been successful as the income had increased. 

 

At the conclusion of the debate, Members were content to confirm the recommendations of the report.

 

RESOLVED:

That District Executive agreed to:-

 

a.

note the current 2017/18 financial position of the Council;

 

 

b.

note the reasons for variations to the previously approved Directorate Budgets as detailed in paragraph 7;

 

 

c.

note the transfers made to and from reserves outlined in paragraph 21 and the position of the Area Reserves as detailed in Appendix C and the Corporate Reserves as detailed in Appendix D;

 

 

d.

approve the virements as detailed in paragraph 11 and note the virements made under delegated authority as detailed in Appendix B.

 

Reason:

To confirm the current financial position of the revenue budgets of the Council and to report the reasons for variations from approved annual budgets for the period 1st April to 30th June 2017.

 

35.

2017/18 Capital Budget Monitoring Report for the Period ending 30th June 2017 pdf icon PDF 254 KB

Additional documents:

Decision:

 

RESOLVED:

That District Executive agreed to:-

 

a.

note the content of the report:

 

 

b.

approve the revised capital programme spend as detailed in paragraph 6;

 

 

c.

approve the virements of £25,000 outline in paragraph 11;

 

 

d.

note the review of schemes as detailed in Appendix B and approve the Leadership Board proposals.

 

Reason:

To confirm the current financial position of the capital programme of the Council and to report the reasons for variations from approved budgets for the period 1st April 2017 to 30th June 2017.

 

Minutes:

The Finance Manager drew Members attention to the table on page 30 of the agenda papers which detailed the revised capital programme and asked that the Executive consider reviewing the delayed capital projects listed in Appendix B and confirm the Strategic Leadership Team proposals to move some of the allocated funding.

 

At the conclusion of a short debate, Members were content to agree the recommendations of the report.

 

RESOLVED:

That District Executive agreed to:-

 

a.

note the content of the report:

 

 

b.

approve the revised capital programme spend as detailed in paragraph 6;

 

 

c.

approve the virements of £25,000 outline in paragraph 11;

 

 

d.

note the review of schemes as detailed in Appendix B and approve Leadership Board proposals.

 

Reason:

To confirm the current financial position of the capital programme of the Council and to report the reasons for variations from approved budgets for the period 1st April 2017 to 30th June 2017.

 

36.

Corporate Grants Report 2016 - 2017 pdf icon PDF 467 KB

Decision:

 

RESOLVED:

That the District Executive noted the Corporate Grants report.

Reason:

To note the overall spend on voluntary sector grants in 2016/2017

 

Minutes:

There was no debate and Members were content to note the overall spend on voluntary sector grants in 2016/2017.

 

RESOLVED:

That the District Executive noted the Corporate Grants report.

Reason:

To note the overall spend on voluntary sector grants in 2016/2017

 

37.

District Executive Forward Plan pdf icon PDF 121 KB

Additional documents:

Decision:

 

RESOLVED:

That the District Executive:-

 

1.

approved the updated Executive Forward Plan for publication as attached at Appendix A, with the following amendment:

·         Update on Westland Leisure Complex – September 2017

Reason:

The Forward Plan is a statutory document.

 

Minutes:

Members noted the following addition to the Executive Forward Plan:-

 

·         Update on Westland Leisure Complex – September 2017

 

RESOLVED:

That the District Executive:-

 

1.

approved the updated Executive Forward Plan for publication as attached at Appendix A, with the following amendment:

·         Update on Westland Leisure Complex – September 2017

Reason:

The Forward Plan is a statutory document.

 

38.

Date of Next Meeting pdf icon PDF 17 KB

Minutes:

Members noted that the next scheduled meeting of the District Executive would take place on Thursday 7th September 2017 in the Council Chamber, Council Offices, Brympton Way, Yeovil commencing at 9.30 a.m.

 

39.

Exclusion of Press and Public pdf icon PDF 72 KB

Decision:

RESOLVED:

That the following item be considered in Closed Session by virtue of the Local Government Act 1972, Schedule 12A under Paragraph 3: Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

Minutes:

RESOLVED:

That the following item be considered in Closed Session by virtue of the Local Government Act 1972, Schedule 12A under Paragraph 3: Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

40.

Commercial Land and Property Review and Strategy (Confidential)

Decision:

 

RESOLVED:

That District Executive approved the recommendations of the report and agreed they be proposed to Full Council on 17th August 2017.

Reason:

To provide a new council wide Commercial Strategy for 2017 – 2021.

 

Minutes:

The Chairman and Director for Commercial Services and Income Generation introduced the report to Members.  They responded to questions from the Scrutiny Committee, and Members on points of detail. 

 

During discussion, a number of points were made to be incorporated into the report to be presented to Full Council and at the conclusion of the debate, Members were content to propose the recommendations for agreement by Full Council.

 

RESOLVED:

That District Executive approved the recommendations of the report and agreed they be proposed to Full Council on 17th August 2017.

Reason:

To provide a new council wide Commercial Strategy for 2017 – 2021.

(Voting: unanimous in favour)

 

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