Agenda and decisions

Venue: Council Chamber - Council Offices. View directions

Contact: Angela Cox, Democratic Services Specialist - 01935 462148  Email: angela.cox@southsomerset.gov.uk

Items
No. Item

1.

Minutes of Previous Meetings pdf icon PDF 108 KB

To approve as a correct record the minutes of the District Executive meetings held on 7th November 2019 and 9th January 2020.

2.

Apologies for Absence

3.

Declarations of Interest

In accordance with the Council's current Code of Conduct (as amended 26 February 2015), which includes all the provisions relating to Disclosable Pecuniary Interests (DPI), personal and prejudicial interests, Members are asked to declare any DPI and also any personal interests (and whether or not such personal interests are also "prejudicial") in relation to any matter on the Agenda for this meeting.

Members are reminded that they need to declare the fact that they are also a member of a County, Town or Parish Council as a Personal Interest. Where you are also a member of Somerset County Council and/or a Town or Parish Council within South Somerset you must declare a prejudicial interest in any business on the agenda where there is a financial benefit or gain or advantage to Somerset County Council and/or a Town or Parish Council which would be at the cost or to the financial disadvantage of South Somerset District Council. 

4.

Public Question Time

5.

Chairman's Announcements

6.

SSDC Council Plan 2020-2024 pdf icon PDF 96 KB

Additional documents:

Decision:

 

RESOLVED:

That District Executive recommend Full Council to:-

 

a.

endorse the new Council Plan 2020-2024 and vision, values and aims it includes (as amended);

 

 

b.

agree the annual action plan and key performance indicators for 2020-2021;

 

c.

note the detailed milestones and desired outcomes for each Priority Project.

 

Reason:

To recommend the adoption of the South Somerset District Council (SSDC) Council Plan 2020 – 2024, Annual action plan 2020-2021 and a revised set of Key Performance Indicators.

 

7.

2020/21 Draft Revenue and Capital Budgets and Medium Term Financial Plan pdf icon PDF 224 KB

Additional documents:

Decision:

 

RESOLVED:

That District Executive:-

 

a.

recommend that Full Council approves the Net Revenue Budget for 2020/21 of £15,207,150, as set out in the Revenue Account Summary (paragraph 41) and in detail in Appendix A for the District Executive and four Area Committees, subject to any final amendments;

 

 

b.

recommend to Full Council a 2020/21 Council tax annual increase of 2.99%, increasing the annual Band D rate by £5.00 to £172.11. Full Council to note this new annual rate comprises £170.26 for SSDC services, raising £10,448,932, and £1.85 on behalf of the Somerset Rivers Authority, raising £112,315;

 

c.

recommends to Full Council the prioritisation of Business Rates pooling gain to Regeneration as detailed in paragraph 39;

 

 

d.

recommends that Full Council approves the new capital programme as shown in Appendix D, which includes an additional funding request of £1.887m as detailed in paragraph 63.

 

Reason:

To set out the Draft Budget and proposed council tax for 2020/21 to enable Executive to recommend proposals to Full Council for approval.

 

8.

Capital, Investment and Treasury Strategies 2020/21 to 2022/23 pdf icon PDF 105 KB

Additional documents:

Decision:

 

RESOLVED:

That District Executive agreed to:-

 

a.

review and recommend that the Full Council approve the Capital Strategy, Investment Strategy and the Treasury Management Strategy 2020/21 to 2022/23;

 

 

b.

review and recommend the proposed borrowing and investment limits included in the Capital Strategy;

 

c.

note the Minimum Revenue Provision statement for 2020/21.

 

Reason:

To inform members of the recommended strategy in relation to capital expenditure and financing, investments and treasury management activities.

 

9.

2019/20 Revenue Budget Monitoring Report for the Period Ending 31st December 2019 pdf icon PDF 138 KB

Additional documents:

Decision:

 

RESOLVED:

That District Executive agreed to:-

 

a.

note the current 2019/20 financial position of the Council;

 

 

b.

note the reasons for variations to approved Directorate Budgets as detailed in paragraph 8, Table 1;

 

c.

note the budget virements made under delegated authority as detailed in Appendix B;

 

 

d.

approve the budget virements included in Table 4;

 

 

e.

note the transfers made to and from reserves outlined in paragraph 28 Table 6, the Area Reserves as detailed in Appendix C, and the Corporate Reserves as detailed in Appendix D.

 

Reason:

To provide the current projection of the forecast spending and income (“outturn”) against the Council’s approved Revenue Budget for the financial year, and to explain projected variations against budget.

 

10.

2019/20 Capital Budget Monitoring Report for the Period Ending 31st December 2019 pdf icon PDF 120 KB

Additional documents:

Decision:

 

RESOLVED:

That District Executive agreed to:-

 

a.

note the content of the report;

 

 

b.

approve the revised Capital Programme spend profile as detailed in paragraph 7, Table 1.

 

c.

approve the projects listed on Appendix B remain in the capital programme.

 

Reason:

To provide an in-year projection in 2019/20 of the forecast spending (“outturn”) against the Council’s approved Capital Programme Budget, and to explain projected variations against individual projects and the Programme as a whole.

 

11.

Corporate Performance Report 2019-20: 3rd Quarter pdf icon PDF 78 KB

Additional documents:

Decision:

 

RESOLVED:

That District Executive agreed to note the Corporate Performance Report 2019-20: 3rd Quarter.

Reason:

To note the current position of the Council’s agreed key performance indicators and covers the period from October to December 2019 (Q3).

 

12.

Time Extensions to Public Space Protection Orders for dog fouling, dogs on leads and dog exclusion area pdf icon PDF 96 KB

Additional documents:

Decision:

 

RESOLVED:

That District Executive agreed to extend the two existing Public Space Protection Orders as set out in Annex 1 and Annex 2.

Reason:

To approve the time extension of two Public Space Protection Orders; one for dog fouling and dogs on leads across the district and one for dog exclusion at the fenced area at Yeovil Country Park

 

13.

Future of Local Government in Somerset pdf icon PDF 627 KB

Decision:

 

RESOLVED:

That District Executive recommend that Full Council:-

 

1.

agree that a full business case should now be prepared, which fully explores Option 2 (Collaboration and Integration), being the preferred way forward at this time. This business case should come back to District Executive/Council in July 2020, along with clear recommendations and delivery plan.

 

 

2.

agrees option 2 – Collaboration and Integration as this council’s current preferred option for the future of local government to take forward through community consultation and engagement.

 

 

3.

agree that a joint Project Board should be created, with the Leader of the Council being the representative from each Council, to oversee the work during the next stage.

 

Reason:

To determine the way forward for local government in Somerset.

 

14.

District Executive Forward Plan pdf icon PDF 73 KB

Additional documents:

Decision:

 

RESOLVED:

That the District Executive:-

 

1.

approved the updated Executive Forward Plan for publication as attached at Appendix A, with the following amendments:

Additions:

·     New Key Performance Indicators – March 2020

·     The Future of Local Government in Somerset – Business Case – July 2020 (to District Executive and Council)

Deletions:

·     Budget Outturn Reports – May 2020 (as this is a duplication with July)

Reason:

The Forward Plan is a statutory document.

 

15.

Date of Next Meeting pdf icon PDF 40 KB