Agenda and decisions

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Contact: Angela Cox, Democratic Services Specialist - 01935 462148  Email: angela.cox@southsomerset.gov.uk

Items
No. Item

1.

Minutes of Previous Meeting

To approve as a correct record the minutes of the Special District Executive meeting held on 16th July 2020 and the District Executive meeting held on 6th August 2020.

2.

Apologies for Absence

3.

Declarations of Interest

In accordance with the Council's current Code of Conduct (as amended 26 February 2015), which includes all the provisions relating to Disclosable Pecuniary Interests (DPI), personal and prejudicial interests, Members are asked to declare any DPI and also any personal interests (and whether or not such personal interests are also "prejudicial") in relation to any matter on the Agenda for this meeting.

Members are reminded that they need to declare the fact that they are also a member of a County, Town or Parish Council as a Personal Interest. Where you are also a member of Somerset County Council and/or a Town or Parish Council within South Somerset you must declare a prejudicial interest in any business on the agenda where there is a financial benefit or gain or advantage to Somerset County Council and/or a Town or Parish Council which would be at the cost or to the financial disadvantage of South Somerset District Council. 

4.

Public Question Time

5.

Chairman's Announcements

6.

The Queen Camel Neighbourhood Plan Referendum pdf icon PDF 188 KB

Additional documents:

Decision:

RESOLVED:

That the District Executive:-

 

a)     agreed the Examiner’s report and accepted in full her recommendations for Proposed Modifications to the Queen Camel Neighbourhood Plan.

b)     agreed a modification to the explanatory text at paragraphs 3.2.12 and 3.2.13, alongside amending Policy QC2; and providing a definition of “infill” alongside to clearly align the amendments with the paragraph 12(6) powers to modify, along with express recognition that the Examiner’s recommendations have been accepted in full.

c)      agreed to officers organising a referendum next year for local people on the Electoral Register. The aim of the referendum is to ascertain whether local residents want South Somerset District Council to use the Neighbourhood Plan for Queen Camel to help it decide planning applications in the neighbourhood area.

d)     delegated responsibility to the Director for Strategy and Commissioning to make any final minor text amendments to the Neighbourhood Plan, in agreement with the Queen Camel Neighbourhood Plan Steering Group

Reason:

To agree the Independent Examiner’s report and recommendations for Proposed Modifications; and to set out the process for ‘making’ the plan in the event that there is a favourable outcome to the local referendum to be organised by the District Council.

           

(Voting: Unanimous in favour)

7.

Disposal of Churchfields Office, Wincanton pdf icon PDF 394 KB

Additional documents:

Decision:

RESOLVED:

That the District Executive agreed to:-

 

a)  Approve the recommendation for sale of the property asset contained in the confidential appendix (of the agenda report).

 

b)  Delegate to the Director of Commercial Services and Income Generation approval of detail of the sale providing the price and basis remain in accordance with the information provided.

 

Reason:

To confirm the disposal of this surplus operational property asset.

 

(Voting: Unanimous)

8.

Investment Assets Quarterly Update Report pdf icon PDF 144 KB

Additional documents:

Decision:

RESOLVED:

That the District Executive agreed to:-

 

a)      Note the resilience of the property investment portfolio thus far in the context of the COVID-19 pandemic.

 

b)      Note progress made to date in acquiring new commercial investments and the asset management following acquisition.

 

c)      Note the return being achieved across the portfolio which is slightly above the Council’s target of 7%.

 

d)       Note progress being made in securing income from our existing assets and the contribution to the revenue budget towards the revised £3.35m target.

 

Reason:

To provide a quarterly update to members on progress with implementing the commercial investment component of the Commercial Strategy agreed by Council.

 

9.

Reconstruction & Adoption of roadway, Chard Business Park, Chard pdf icon PDF 3 MB

Decision:

RESOLVED:

That District Executive agreed to:-

 

a)     Approve the preliminary investigation works to the roadway to establish a full scope and cost of works required. The preliminary investigation works will be undertaken by external consultants with a maximum anticipated cost of £7,000 excluding VAT. To be funded from General Reserves.

 

Reason:

To approve to progress preliminary investigation works to identify the full extent of the works required for a section of roadway at Chard Business Park.

 

(Voting: Unanimous)

10.

Shared Building Control and Somerset Independence Plus Service pdf icon PDF 114 KB

Decision:

RESOLVED:

That District Executive agreed to:-

 

a)   Note the contents of the report.

 

b)   Authorise the development of a business case for an expanded Somerset Building Control Partnership and Somerset Independence Plus Partnership in collaboration with any or all of MDC, SDC, SWT and SSDC.

 

Reason:

To consider expanding the existing Somerset Building Control Partnership and the existing Somerset Independence Plus agreement to include South Somerset (SSDC) within the existing agreements in place with Mendip District Council (MDC), Somerset West and Taunton Council (SWT), Sedgemoor District Council (SDC) and Somerset County Council (SCC).

 

(Voting: Unanimous)

11.

Shared Legal Services pdf icon PDF 118 KB

Decision:

RESOLVED:

That District Executive agreed to:-

 

a)      Note the contents of the report.

 

b)      Authorise the establishment of a project team to work on the development of a business case and options appraisal for the sharing of legal services between Mendip District Council, Somerset West and Taunton Council, South Somerset District Council and Sedgemoor District Council.

 

c)      Authorise the Director of Support Services, following consultation with the Districts’ Unitary Programme Board and Unitary Steering Group, to take any and all decisions as deemed necessary to enable the business case and options appraisal to be developed to include, without limitation, finalising, approving and signing Heads of Terms and engaging any external advisers.

 

d)      A contribution of up to £5,000 to fund the Councils one quarter share in relation to the engagement of any external advisors to be funded from existing service revenue budget for 2020/21.

 

e)      Authorise Director of Support Services to review the progressing of the shared legal services project in the event that Central Government decide to proceed with one Unitary Authority for Somerset.

 

Reason:

To agree to explore the establishment of sharing legal services between Mendip District Council (MDC), Somerset West and Taunton Council (SWT), South Somerset District Council (SSDC) and Sedgemoor District Council (SDC).

 

(Voting: Unanimous)

12.

Urgent Decision - Support for Leisure Provider pdf icon PDF 111 KB

Additional documents:

Decision:

RESOLVED:

That District Executive agreed to note the urgent executive decision made by the Chief Executive in consultation with the Council Leader and Portfolio Holder for Health & Well-Being to provide a letter of support to our Leisure providers, LED with an agreement in principle to provide adequate funding. Any further requests of funds to be taken through the formal democratic route.

 

Reason:

To notify Members of an urgent executive decision made by the Chief Executive in consultation with the Council Leader and Portfolio Holder for Health & Well-Being and the Section 151 Officer, to offer a letter of support with agreement in principle to provide funding to mitigate the losses incurred by LED Leisure Management Ltd due to the Covid-19 restrictions.

 

13.

District Executive Forward Plan pdf icon PDF 86 KB

Additional documents:

Decision:

RESOLVED:

That the District Executive:

 

Approved the updated Executive Forward Plan for publication as attached at Appendix A, with the following addition:

 

·         Government Devolution Paper (for discussion)

 

Noted the contents of the Consultation Database as shown at Appendix B.

 

Reason:

The Forward Plan is a statutory document.

 

14.

Date of Next Meeting pdf icon PDF 41 KB

15.

Exclusion of Press and Public pdf icon PDF 78 KB

16.

Yeovil Refresh Ring-fenced Assets and Development Opportunities (Confidential)

Decision:

RESOLVED:

That District Executive agreed to:

 

1)      Approve the capital receipts from the identified asset sales be ring-fenced specifically for the Yeovil Refresh Programme.

2)      Note that this decision does not set any form of precedent that Area assets when realised are used for the Area they are in.

 

Reason:

To consider extending the existing ring-fence around assets in Yeovil that can be sold on to generate a capital receipt, in order to fund the Yeovil Refresh.

 

(Voting: Unanimous)