Agenda and decisions

Venue: Council Chamber - Council Offices. View directions

Contact: Angela Cox, Democratic Services Specialist - 01935 462148  Email: angela.cox@southsomerset.gov.uk

Items
No. Item

1.

Minutes of Previous Meeting

To approve as a correct record the minutes of the District Executive meeting held on 3rd October 2019.

2.

Apologies for Absence

3.

Declarations of Interest

In accordance with the Council's current Code of Conduct (as amended 26 February 2015), which includes all the provisions relating to Disclosable Pecuniary Interests (DPI), personal and prejudicial interests, Members are asked to declare any DPI and also any personal interests (and whether or not such personal interests are also "prejudicial") in relation to any matter on the Agenda for this meeting.

Members are reminded that they need to declare the fact that they are also a member of a County, Town or Parish Council as a Personal Interest. Where you are also a member of Somerset County Council and/or a Town or Parish Council within South Somerset you must declare a prejudicial interest in any business on the agenda where there is a financial benefit or gain or advantage to Somerset County Council and/or a Town or Parish Council which would be at the cost or to the financial disadvantage of South Somerset District Council. 

4.

Public Question Time

5.

Chairman's Announcements

6.

SSDC Transformation Programme - Progress Report pdf icon PDF 176 KB

Decision:

 

RESOLVED:

That District Executive noted the report.

Reason:

To note the quarterly update on the progress of the council’s Transformation Programme.

 

7.

Corporate Performance Report 2019-20: 2nd Quarter pdf icon PDF 78 KB

Additional documents:

Decision:

 

RESOLVED:

That District Executive noted the reportand the new format and requested that the Environment Strategy be included in future reports.

Reason:

To note the current position of the Council’s agreed key performance indicators and covers the period from July to August 2019 (Q2).

 

8.

Update on Connecting Devon and Somerset Broadband provision in South Somerset pdf icon PDF 116 KB

Additional documents:

Decision:

 

RESOLVED:

That District Executive:-

 

i.

Noted the content of this report

 

 

ii.

Agreed not to contribute financially to Connecting Devon and Somerset at this time.

 

Reason:

The absence of clarity in respect of some of the information, the impact of the General Election on the decision timeframes required by Connecting Devon and Somerset and the impact of the imminent roll out of the Universal Service Obligation.

 

9.

Financial Strategy 2020/21 pdf icon PDF 122 KB

Decision:

 

RESOLVED:

That the District Executive:-

 

a.

noted the updated 2020/21 Draft Budget and Medium Term Financial Plan estimates.

 

 

b.

noted and supported the updated Financial Strategy as a result of updatedforecasts of estimated available resources.

 

Reason:

To note the updated Medium Term Financial Plan (MTFP) estimates further to the 2019 Spending Round, with an overview on the implications for the Financial Strategy agreed by District Executive in September.

 

10.

2019/20 Revenue Budget Monitoring Report for the Period Ending 30th September 2019 pdf icon PDF 133 KB

Additional documents:

Decision:

 

RESOLVED:

That the District Executive:-

 

a.

noted current 2019/20 financial position of the Council;

 

 

b.

noted the reasons for variations to approved Directorate Budgets as detailed in paragraph 8, Table 1;

 

 

c.

noted the budget virements made under delegated authority as detailed in Appendix B;

 

 

d.

approved the budget virements included in Table 3;

 

 

e.

noted the transfers made to and from reserves outlined in paragraph 28 Table 5, the Area Reserves as detailed in Appendix C, and the Corporate Reserves as detailed in Appendix D.

 

Reason:

To note and confirm the current projection of the forecast spending and income (“outturn”) against the Council’s approved Revenue Budget for the financial year, and to note the explained projected variations against budget.

 

11.

2019/20 Capital Budget Monitoring Report for the Period Ending 30th September 2019 pdf icon PDF 115 KB

Additional documents:

Decision:

 

RESOLVED:

That the District Executive:-

 

a.

noted the content of the report;

 

 

b.

approved the revised Capital Programme spend profile as detailed in paragraph 7, Table 1;

 

 

c.

approved the projects listed on Appendix B remain in the capital programme.

 

Reason:

To note and confirm the in-year projection in 2019/20 of the forecast spending (“outturn”) against the Council’s approved Capital Programme Budget, and to note the explanation of projected variations against individual projects and the Programme as a whole.

 

12.

Yeovil Public Realm Design Guide pdf icon PDF 95 KB

Additional documents:

Decision:

 

RESOLVED:

That the District Executive:-

 

a.

approved the attached Public Realm Design guide for formal public consultation, such consultation to commence after the 12th December 2019. (Appendix A)

 

 

b.

approved the attached Shopfront guide for Formal Consultation (Appendix B).

 

Reason:

To confirm the Yeovil Public Realm Design guide to be subject to formal consultation.  This formal consultation is in accordance with the council`s adopted Statement of Community Involvement which supports the Local Plan.

 

13.

District Executive Forward Plan pdf icon PDF 73 KB

Additional documents:

Decision:

 

RESOLVED:

That the District Executive:-

 

1.

approved the updated Executive Forward Plan for publication as attached at Appendix A, with the following amendments:

  • Framework to guide our approach to developing a Climate Emergency Strategy – January 2020

 

2.

noted the contents of the Consultation Database as shown at Appendix B with the following new consultation:-

·      South West Rail -  Proposed amendments to some late night & early morning services from December 2020

Reason:

The Forward Plan is a statutory document.

 

14.

Date of Next Meeting pdf icon PDF 41 KB

15.

Exclusion of Press and Public pdf icon PDF 29 KB

Decision:

RESOLVED:

That the following item be considered in Closed Session by virtue of the Local Government Act 1972, Schedule 12A under Paragraph 3: Information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

16.

Budget for Chard Regeneration Programme - Ringfenced Assets Update Report (Confidential)

Decision:

 

RESOLVED:

That the District Executive:-

 

a.

noted the content of the report;

 

 

b.

approved the ringfencing of the additional assets identified in the report to be utilised in the Chard Regeneration Scheme.

 

Reason:

To update Members on the Chard Regeneration Programme and to include an overview of the existing ringfenced assets and seek approval to extend the asset ringfence to include additional SSDC assets.