Agenda, decisions and minutes

Venue: Council Chamber, Council Offices, Brympton Way, Yeovil.

Contact: Angela Cox, Democratic Services Specialist - 01935 462148  Email: angela.cox@southsomerset.gov.uk

Items
No. Item

124.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Marcus Barrett, Mike Beech, Amanda Broom, Dave Bulmer, Nick Colbert, Nigel Gage, Jenny Kenton, Mike Lock, Sam McAllister, Tiffany Osborne, Stephen Page, Dean Ruddle, Garry Shortland, Angie Singleton, Sue Steele, Gerard Tucker and Andrew Turpin.

125.

Minutes

To approve and sign the minutes of the previous meeting held on Thursday, 22nd February 2018.

Minutes:

The minutes of the meeting held on 22nd February 2018, copies of which had been previously circulated, were approved as a correct record of the meeting and signed by the Chairman.

126.

Declarations of Interest

In accordance with the Council's current Code of Conduct (as amended 26 February 2015), which includes all the provisions relating to Disclosable Pecuniary Interests (DPI), personal and prejudicial interests, Members are asked to declare any DPI and also any personal interests (and whether or not such personal interests are also "prejudicial") in relation to any matter on the Agenda for this meeting.

Members are reminded that they need to declare the fact that they are also a member of a County, Town or Parish Council as a Personal Interest.  Where you are also a member of Somerset County Council and/or a Town or Parish Council within South Somerset you must declare a prejudicial interest in any business on the agenda where there is a financial benefit or gain or advantage to Somerset County Council and/or a Town or Parish Council which would be at the cost or to the financial disadvantage of South Somerset District Council. 

 

Minutes:

There were no declarations of interest made by Members. 

127.

Public Question Time

Minutes:

There were no members of the public present.

128.

Chairman's Announcements

Minutes:

Councillor David Recardo advised that he had attended the South West in Bloom Spring Seminar in Torquay that day where he had been presented with a gold star award for the Yeovil Country Park.

 

The Chairman congratulated all the staff and volunteers who looked after the park on achieving the award.

 

Councillor Tony Capozzoli advised that a commemorative plaque from Yeovil Rural District Council had been found in storage at RNAS Yeovilton and returned to him.  He asked that it be displayed in remembrance of the previous Council. 

129.

Chairman's Engagements pdf icon PDF 19 KB

Minutes:

The list of Chairman’s engagements were noted. 

130.

Reports from Members appointed to Outside Organisations pdf icon PDF 272 KB

Decision:

 

RESOLVED:

That Council noted the noted the reports from Members on the outside organisations to which they are appointed each year. 

Reason:

To note the reports of Members appointed to various outside bodies by Full Council

 

Minutes:

The Portfolio Holder for Democratic Services introduced the reports of members appointed to outside organisations and invited questions on them.

 

The Leader of Council, Councillor Ric Pallister, advised that David Warburton MP had introduced a Rivers Authorities and Land DrainagePrivate Members Bill to establish the Somerset Rivers Authority as a statutory precepting body. He said the Bill had Government support and he would report its progress through Parliament to Council.

 

Councillor Martin Wale advised that he had attended a Police and Crime Commissioners Panel meeting that day where they had spoken about police stop and search powers and the future of police buildings in Yeovil and Chard. 

 

At the conclusion of the debate, Members were content to note the reports from Members on the outside organisations to which they are appointed each year.

 

RESOLVED:

That Council noted the noted the reports from Members on the outside organisations to which they are appointed each year. 

Reason:

To note the reports of Members appointed to various outside bodies by Full Council

 

131.

Statutory Pay Policy Statement for Chief Officers 2018 - 19 pdf icon PDF 129 KB

Decision:

 

RESOLVED:

That Council approved the proposed Statutory Pay Policy Statement for Chief Officers 2018 – 19 for publication.

Reason:

To confirm theproposed Statutory Pay Policy Statement for Chief Officers 2018 – 19 for publication as required bySection 38(1) of the Localism Act 2011.

(Voting: unanimous in favour)

Minutes:

The Leader of the Council presented the report and stated that all Councils were obliged to publicise their chief officer’s salaries and any other benefits received each year. He noted that the statement also confirmed that SSDC did not employ any staff on the minimum wage.

 

There was no debate and Members unanimously confirmed the Statutory Pay Policy Statement for Chief Officers 2018 – 19 for publication.

 

RESOLVED:

That Council approved the proposed Statutory Pay Policy Statement for Chief Officers 2018 – 19 for publication.

Reason:

To confirm theproposed Statutory Pay Policy Statement for Chief Officers 2018 – 19 for publication as required bySection 38(1) of the Localism Act 2011.

(Voting: unanimous in favour)

132.

Request to change the name of Barwick Parish Council pdf icon PDF 91 KB

Decision:

 

RESOLVED:

That Full Council:-

 

a.

noted the receipt of the request from Barwick Parish Council to change their name;

 

 

b.

agreed to the making and publication of an order under Section 75 of the Local Government Act 1972 to change the name of Barwick Parish Council to Barwick and Stoford Parish Council.

 

Reason:

To confirm the request from Barwick Parish Council to change the name of the Parish Council to Barwick and Stoford Parish Council (under the provisions of Section 75 of the Local Government Act 1972).

(Voting: unanimous in favour)

Minutes:

The Portfolio Holder for Democratic Services advised that, following the request from Barwick Parish Council for a Community Governance Review to increase the number of Parish Councillors and amend the Parish Council name, they had reviewed their request and now only wished to change the parish council name to Barwick and Stoford Parish Council to better reflect the community they represented.

 

There was no debate and Members unanimously confirmed the making and publication of an order under Section 75 of the Local Government Act 1972 to change the name of Barwick Parish Council to Barwick and Stoford Parish Council.

 

RESOLVED:

That Full Council:-

 

a.

noted the receipt of the request from Barwick Parish Council to change their name;

 

 

b.

agreed to the making and publication of an order under Section 75 of the Local Government Act 1972 to change the name of Barwick Parish Council to Barwick and Stoford Parish Council.

 

Reason:

To confirm the request from Barwick Parish Council to change the name of the Parish Council to Barwick and Stoford Parish Council (under the provisions of Section 75 of the Local Government Act 1972).

(Voting: unanimous in favour)

133.

Draft Meetings Calendar for 2018/19 pdf icon PDF 22 KB

Additional documents:

Decision:

 

RESOLVED:

That Council approved the meetings timetable for 2018/19 (as amended) subject to any amendments made by the Annual Council meeting in May 2018.

Reason:

To review and confirm themeetings timetable for 2018/19.

(Voting: unanimous in favour)

Minutes:

The Portfolio Holder for Democratic Services advised that in order to avoid conflict with Taunton Deane BC for the S151 Officer, and, to allow sufficient time for annual council tax billing, it was proposed to bring forward the Budget-Setting Full Council meeting to Tuesday 26th February 2019 (at 7.30pm).

 

The Chairman of the Audit Committee advised that it had been proposed to move their meetings to bi-monthly from May 2018, which he assured would be sufficiently frequent to cover the necessary business of the Committee.

 

It was further clarified that although Area East and West Committees were both scheduled to be held on 12th December, one meeting would start at 9.00am and the other at 5.30pm.

 

Members were content to note the meetings timetable for 2018/19subject to the above and any further amendments to be made at the Annual Council meeting in May 2018.

 

RESOLVED:

That Council approved the meetings timetable for 2018/19 (as amended) subject to any further amendments made at the Annual Council meeting in May 2018.

Reason:

To review and confirm themeetings timetable for 2018/19.

(Voting: unanimous in favour)

134.

Report of Executive Decisions pdf icon PDF 98 KB

Minutes:

The report of Executive Decisions was noted.

135.

Audit Committee pdf icon PDF 102 KB

Minutes:

Councillor Derek Yeomans, Chairman of the Audit Committee, presented the report of the Committee.  He advised that the new designated SWAP Auditor would be Alastair Woodland from April 2018.

The report of the Audit Committee was noted.

136.

Scrutiny Committee pdf icon PDF 292 KB

Minutes:

Councillor John Clark, Vice Chairman of the Scrutiny Committee, presented the report of the Committee. 

The report of the Scrutiny Committee was noted.

137.

Motions

There were no Motions submitted by Members.

Minutes:

There were no Motions submitted by Members.

138.

Questions Under Procedure Rule 10

There were no questions submitted under Procedure Rule 10.

Minutes:

There were no questions submitted by Members under Procedure Rule 10.

139.

Date of Next Meeting pdf icon PDF 18 KB

Minutes:

Members noted that the next scheduled meeting of the Full Council would take place on Thursday, 17th May 2018 in the Council Chamber, Council Offices, Brympton Way, Yeovil commencing at 7.30 p.m.