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Agenda, decisions and minutes

Agenda, decisions and minutes

South Somerset District Council - Thursday 18th May 2017 7.30 pm

Venue: Council Chamber

Contact: Angela Cox, Democratic Services Manager Email: angela.cox@southsomerset.gov.uk

Items

No.

Item

Election of Chairman

To elect a Chairman for the ensuing year. (Following the election the formal Declaration of Acceptance of Office will be read and signed.)

Decision:

RESOLVED:

that Councillor Mike Best be elected as Chairman of the Council for the Municipal Year 2017/2018.

Minutes:

Councillor Peter Seib, seconded by Councillor Jo Roundell Greene, nominated Councillor Mike Best as Chairman of the Council.

There being no other nominations it was:

RESOLVED:

that Councillor Mike Best be elected as Chairman of the Council for the Municipal Year 2017/2018.

Following his appointment Councillor Best read and signed the formal declaration of acceptance of office, and thanked Members for their support.

Appointment of Vice-Chairman

To appoint a Vice-Chairman for the ensuing year. (Following the appointment the Vice-Chairman will read and sign the formal Declaration of Acceptance of Office.)

Decision:

RESOLVED:

that Councillor Tony Capozzoli be appointed as Vice-Chairman of the Council for the municipal year 2017/2018.

Minutes:

Councillor Dean Ruddle, seconded by Councillor Adam Dance, nominated Councillor Tony Capozzoli as Vice-Chairman of the Council.

There being no other nominations it was:

RESOLVED:

that Councillor Tony Capozzoli be appointed as Vice-Chairman of the Council for the Municipal Year 2017/2018.

Following his appointment Councillor Capozzoli read and signed the formal declaration of acceptance of office.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors Marcus Barrett, John Field, Sam McAllister, Graham Oakes, Andrew Turpin, Linda Vijeh and William Wallace.

Minutes

To approve and sign the minutes of the previous meeting held on Thursday, 20^th April 2017.

Minutes:

The minutes of the meeting held on the 20th April 2017, copies of which had been previously circulated, were approved as a correct record of the meeting and signed by the Chairman.

RESOLVED:

that the minutes of the Council meeting held on 20^th April 2017 be approved as an accurate record of the meeting.

Declarations of Interest

In accordance with the Council's current Code of Conduct (as amended 26 February 2015), which includes all the provisions relating to Disclosable Pecuniary Interests (DPI), personal and prejudicial interests, Members are asked to declare any DPI and also any personal interests (and whether or not such personal interests are also "prejudicial") in relation to any matter on the Agenda for this meeting.

Members are reminded that they need to declare the fact that they are also a member of a County, Town or Parish Council as a Personal Interest. Where you are also a member of Somerset County Council and/or a Town or Parish Council within South Somerset you must declare a prejudicial interest in any business on the agenda where there is a financial benefit or gain or advantage to Somerset County Council and/or a Town or Parish Council which would be at the cost or to the financial disadvantage of South Somerset District Council.

Minutes:

There were no declarations of interest.

Public Question Time

Minutes:

The Council was addressed by Mrs K Lewis regarding access to the Wyndham Estate in Yeovil. She spoke of objections to the opening of a cul-de-sac to allow a bus route through which had led to problems with vandalism, drug use and litter when they had been previously assured the road would not be opened and remain a cul-de-sac.

Councillor Ric Pallister said that he had responded by letter to all the residents who had written to him. He understood that a bus gate was to be installed by the County Council and litter collections had been increased in the area. He said that he would be happy to meet with local residents to discuss this further.

Chairman's Announcements

Minutes:

The Chairman welcomed Councillor Hayward Burt, the new Ward Member for Blackmoor Vale to his first Council meeting.

The Chairman also reminded Members of the Transformation Briefing which would take place at 6.00pm on 15^th June, followed by the Full Council meeting at 8.15pm.

Chairman's Engagements PDF 20 KB

Minutes:

The list of Chairman’s Engagements was noted.

General Data Protection Regulation (GDPR) Awareness Session PDF 76 KB

Decision:

RESOLVED:

That Council noted the presentation on the General Data Protection Regulations (GDPR).

Minutes:

The Fraud and Data Officer provided Members with a short presentation on the General Data Protection Regulation (GDPR) which would come into force on 25^th May 2018. She saidthe GDPR was a new set of rules that would govern the collection, use and sharing of personal data relating to individuals. The increase in the volume of exchanges of personal data had led to the need for greater protection, better enforcement and the harmonisation of the rules. In April 2016, the GDPR had been agreed which would repeal the Data Protection Act 1998.

In response to questions from Members, the Fraud and Data Officer confirmed:-

· The GDPR would replace the Data Protection Act 1998 but some parts of that Act would remain in force.

· There would be no affect on the Freedom of Information Act.

· She would clarify if there was any public domain exemption (for example, the Register of Electors)

At the conclusion of the debate, the Chairman thanked the Fraud and Data Officer for attending and Members were content to note the presentation.

RESOLVED:

That Council noted the presentation on the General Data Protection Regulations (GDPR).

10.

Appointment of Member Level Bodies 2017/18 PDF 269 KB

Decision:

Recommendation (1) – to note the appointment of Leader of the Council

RESOLVED:

that Council noted that it appointed Councillor Ric Pallister as Leader of the Council for a period of four years, starting on the day of his election (May 2015) and ending on the day of the post 4-year Council election annual meeting (May 2019).

Recommendation (2) – to note the appointment of Deputy Leader of the Council

RESOLVED:

that Council noted that it appointed Councillor Jo Roundell Greene as Deputy Leader of the Council to hold office (subject to Article 7.03) until the end of the term of office of the Leader (May 2019).

Recommendation (3) - Appointment of Membership and establishment of District Executive Committee

RESOLVED:	that the Leader appointed the following Members and Portfolio responsibilities for 2017/18;
	Ric Pallister	Lib Dem	Leader: Strategy & Policy (including Strategic Housing, LSP, HR, Efficiency agenda, Performance, Private Sector Housing, oversight of Civil Contingencies)
	Jo Roundell Greene	Lib Dem	Deputy Leader: Environment & Economic Development and Transformation: (including Economic Development, Regeneration, Streetscene, Waste & Recycling)
	Peter Seib	Lib Dem	Finance & Legal Services (including Strategic Car Parking Income, Revenues & Benefits, Strategic Asset Management, Procurement, South West Audit Partnership
	Sylvia Seal	Lib Dem	Leisure & Culture: (including Sport, Countryside, Arts, Health & Well-Being, Third Sector, Operational Housing & Welfare)
	Henry Hobhouse	Lib Dem	Property and Climate Change and Income Generation: (including Strategic Transport, Property & Engineering, ICT, GIS, Carbon Management)
	Angie Singleton	Lib Dem	Strategic Planning (Place Making) (including Development Management, Spatial Planning, Area Development, Market Town Investment Group, Licensing)
	Val Keitch	Lib Dem	Area West Chair (Environmental Health, Health and Safety, Democratic Services and Member Development, Equalities and Diversity)
	Derek Yeomans	Cons	Area North Chair (Waste and Recycling and Tourism)
	Nick Weeks	Cons	Area East Chair (Civil Contingencies and Heritage, Building Control and Listed Buildings)
	Peter Gubbins	Lib Dem	Area South Chair (Yeovil Town Centre Regeneration, Community Safety and Crematorium)

Recommendation (4) – Re-establishment of member level bodies for 2017/18

RESOLVED:

that the following member-level bodies be re-established for 2017/18:

4 Area Committees (geographical representation)

Scrutiny Committee (14 members)

Audit Committee (10 members)

Regulation Committee (14 members)

Licensing Committee (15 members)

Appointments Committee (8 members)

Standards Committee (6 District Council members plus 5 co-optees)

Recommendation (5) - Appoint Members to Member-Level Bodies

RESOLVED:	that the memberships of the bodies established as in recommendation (4) be approved as follows for 2017/18 having regard to the principles of political balance as set out in the report and giving effect to the wishes of the party political groups:
Area North Committee		13 members (exempt from political balance)
		Adam Dance	Lib Dem
		Stephen Page	Lib Dem
		Crispin Raikes	Lib Dem
		Jo Roundell Greene	Lib Dem
		Sylvia Seal	Lib Dem
		Clare Aparicio Paul	Conservative
		Neil Bloomfield	Conservative
		Graham Middleton	Conservative	Vice Chairman
		Tiffany Osborne	Conservative
		Gerard Tucker	Conservative
		Dean Ruddle	Conservative
		Sue Steele	Conservative
		Derek Yeomans	Conservative	Chairman

Area South Committee	19 members (exempt from political balance)
	Cathy Bakewell	Lib Dem
	John Clark	Lib Dem
	Peter Gubbins	Lib Dem	Chairman
	Kaysar ... view the full decision text for item 10.

Minutes:

The Chairman asked for Members to consider each recommendation individually and it was resolved that:-

Recommendation (1) – to note the appointment of Leader of the Council

RESOLVED:

Recommendation (2) – to note the appointment of Deputy Leader of the Council

RESOLVED:

Recommendation (3) - Appointment of Membership and establishment of District Executive Committee

RESOLVED:	that the Leader appointed the following Members and Portfolio responsibilities for 2017/18;
	Ric Pallister	Lib Dem	Leader: Strategy & Policy (including Strategic Housing, LSP, HR, Efficiency agenda, Performance, Private Sector Housing, oversight of Civil Contingencies)
	Jo Roundell Greene	Lib Dem	Deputy Leader: Environment & Economic Development and Transformation: (including Economic Development, Regeneration, Streetscene, Waste & Recycling)
	Peter Seib	Lib Dem	Finance & Legal Services (including Strategic Car Parking Income, Revenues & Benefits, Strategic Asset Management, Procurement, South West Audit Partnership
	Sylvia Seal	Lib Dem	Leisure & Culture: (including Sport, Countryside, Arts, Health & Well-Being, Third Sector, Operational Housing & Welfare)
	Henry Hobhouse	Lib Dem	Property and Climate Change and Income Generation: (including Strategic Transport, Property & Engineering, ICT, GIS, Carbon Management)
	Angie Singleton	Lib Dem	Strategic Planning (Place Making) (including Development Management, Spatial Planning, Area Development, Market Town Investment Group, Licensing)
	Val Keitch	Lib Dem	Area West Chair (Environmental Health, Health and Safety, Democratic Services and Member Development, Equalities and Diversity)
	Derek Yeomans	Cons	Area North Chair (Waste and Recycling and Tourism)
	Nick Weeks	Cons	Area East Chair (Civil Contingencies and Heritage, Building Control and Listed Buildings)
	Peter Gubbins	Lib Dem	Area South Chair (Yeovil Town Centre Regeneration, Community Safety and Crematorium)

Recommendation (4) – Re-establishment of member level bodies for 2017/18

RESOLVED:

that the following member-level bodies be re-established for 2017/18:

4 Area Committees (geographical representation)

Scrutiny Committee (14 members)

Audit Committee (10 members)

Regulation Committee (14 members)

Licensing Committee (15 members)

Appointments Committee (8 members)

Standards Committee (6 District Council members plus 5 co-optees)

(Voting: unanimous in favour)

Recommendation (5) - Appoint Members to Member-Level Bodies

RESOLVED:	that the memberships of the bodies established as in recommendation (4) be approved as follows for 2017/18 having regard to the principles of political balance as set out in the report and giving effect to the wishes of the party political groups:
Area North Committee		13 members (exempt from political balance)
		Adam Dance	Lib Dem
		Stephen Page	Lib Dem
		Crispin Raikes	Lib Dem
		Jo Roundell Greene	Lib Dem
		Sylvia Seal	Lib Dem
		Clare Aparicio Paul	Conservative
		Neil Bloomfield	Conservative
		Graham Middleton	Conservative	Vice Chairman
		Tiffany Osborne	Conservative
		Gerard Tucker	Conservative
		Dean Ruddle	Conservative
		Sue Steele	Conservative
		Derek Yeomans	Conservative	Chairman

Area ... view the full minutes text for item 10.

11.

Report of Executive Decisions PDF 83 KB

Minutes:

The report of Executive Decisions was noted.

12.

Audit Committee PDF 88 KB

Minutes:

Councillor Derek Yeomans, Chairman of the Audit Committee, presented the report of the Committee.

The report of the Audit Committee was noted.

13.

Scrutiny Committee PDF 20 KB

Minutes:

Councillor Sue Steele, Chairman of the Scrutiny Committee, presented the report of the Committee.

The report of the Scrutiny Committee was noted.

14.

Motions

There were no Motions submitted by Members.

Minutes:

No Motions had been submitted by Members.

15.

Questions Under Procedure Rule 10

There were no questions submitted under Procedure Rule 10.

Minutes:

There were no questions submitted under Procedure Rule 10.

16.

Date of Next Meeting PDF 17 KB

Members are asked to note that the next scheduled meeting of the Full Council will take place on Thursday, 15^th June 2017 in the Council Chamber, Council Offices, Brympton Way, Yeovil commencing at 7.30 p.m.

Minutes:

Members noted that the next meeting of the Full Council would take place on Thursday, 15^th June 2017 in the Council Chamber, Council Offices, Brympton Way, Yeovil commencing at 8.15 p.m.

Agenda, decisions and minutes

South Somerset District Council - Thursday 18th May 2017 7.30 pm

Council and Democracy