Agenda and decisions

Venue: The Guildhall, Chard

Contact: Jo Morris, Case Services Officer (Support Services) - 01935 462055  Email:

No. Item


To approve as a correct record the Minutes of the Previous Meeting held on 12th December 2018


Apologies for Absence


Declarations of Interest

In accordance with the Council's current Code of Conduct (as amended 26 February 2015), which includes all the provisions relating to Disclosable Pecuniary Interests (DPI), personal and prejudicial interests, Members are asked to declare any DPI and also any personal interests (and whether or not such personal interests are also "prejudicial") in relation to any matter on the agenda for this meeting.

Members are reminded that they need to declare the fact that they are also a member of a County, Town or Parish Council as a Personal Interest.  Where you are also a member of Somerset County Council and/or a Town or Parish Council within South Somerset you must declare a prejudicial interest in any business on the agenda where there is a financial benefit or gain or advantage to Somerset County Council and/or a Town or Parish Council which would be at the cost or to the financial disadvantage of South Somerset District Council. 

Planning Applications Referred to the Regulation Committee

The following members of this Committee are also members of the Council's Regulation Committee:

Councillors Mike Best, Angie Singleton and Martin Wale.

Where planning applications are referred by this Committee to the Regulation Committee for determination, Members of the Regulation Committee can participate and vote on these items at the Area Committee and at Regulation Committee.  In these cases the Council's decision-making process is not complete until the application is determined by the Regulation Committee.  Members of the Regulation Committee retain an open mind and will not finalise their position until the Regulation Committee.  They will also consider the matter at Regulation Committee as Members of that Committee and not as representatives of the Area Committee.


Date and Venue for Next Meeting

Councillors are requested to note that the next Area West Committee meeting is scheduled to be held on Wednesday 20th February 2019 at 5.30pm at The Guildhall, Chard.


Public Question Time

This is a chance to ask questions, make comments and raise matters of concern.

Parish/Town Councils may also wish to use this opportunity to ask for the District Council’s support on any matter of particular concern to their Parish/Town.

Anyone wishing to raise matters in relation to items on the agenda may do so at the time the item is considered.


Chairman's Announcements


Appointment of Vice-Chairman for Area West Committee (Executive Decision) pdf icon PDF 70 KB



That Councillor Paul Maxwell be appointed as Vice-Chairman of Area West Committee for the remainder of the municipal year.


Reason: To appoint a new Vice-Chairman of Area West Committee for the remainder of the Council year.


Grant to Chard Rugby Club (Executive Decision) pdf icon PDF 108 KB



That a grant of £4,064 be awarded to Chard Rugby Club to be allocated from the Area West Community Grants revenue fund subject to SSDC standard conditions for community grants.


(Voting: unanimous)


Reason:  To award a grant towards the cost of refurbishing the kitchen at Chard Rugby Club.


Chard Regeneration Scheme - Town Centre Regeneration Gateway Scheme (Executive Decision) pdf icon PDF 214 KB

Additional documents:




That the contents of the report be noted;



That the recommendations be agreed of jointly adopting and re-assigning the project management responsibilities for the site to the Locality Team;



That £23,000 be provisionally allocated from the Area Capital Reserve towards jointly underwriting the scheme with Chard Town Council who have agreed the provisional allocation of £15,000 subject to an ongoing maintenance plan being agreed by SSDC and Chard Town Council;



That any additional external grant funding received towards the project be apportioned to Chard Town Council and SSDC as a percentage of their original funding contribution (SSDC 60%, CTC 40%);



That final agreement on the design and layout of the scheme be delegated to the Chard Ward Members in consultation with the Chard Regeneration Scheme Project Manager.


(Voting: 10 in favour, 1 abstention)


Reason:  To agree the next steps to bring forward a Town Centre Gateway and seating area adjacent to 58 Fore Street, Chard and the allocation of resources.


Reports from Members on Outside Bodies pdf icon PDF 72 KB


Area West Committee - Forward Plan pdf icon PDF 86 KB


Planning Appeals pdf icon PDF 59 KB


Schedule of Planning Applications to be Determined by Committee pdf icon PDF 85 KB


Planning Application 18/03204/FUL - Land Opposite Castle Cottage, Kingstone, Ilminster pdf icon PDF 384 KB


Planning Application 18/01902/REM** - Land North of Tatworth Road and Adjacent to Forton Road, Chard pdf icon PDF 878 KB