Agenda item

Appointment of Member Level Bodies 2019/20

Meeting of South Somerset District Council, Tuesday 21st May 2019 7.30 pm (Item 9.)

Decision:

Council agreed to:-

Recommendation (1) – to agree the appointment of Leader of the Council

RESOLVED:

that Council appointed Councillor Val Keitch as Leader of the Council for a period of four years, starting on the day of her election (May 2019) and ending on the day of the post 4-year Council election annual meeting (May 2023).

Recommendation (2) – to agree the appointment of Deputy Leader of the Council

RESOLVED:

that Council appointed Councillor Peter Seib as Deputy Leader of the Council to hold office (subject to Article 7.03) until the end of the term of office of the Leader (May 2023).

Recommendation (3) - Appointment of Membership and establishment of District Executive Committee

RESOLVED:	that the Leader appointed the following Members and Portfolio responsibilities for 2019/20;
	Val Keitch	Lib Dem	Leader: Strategy & Housing
	Peter Seib	Lib Dem	Deputy Leader: Finance, Legal & Democratic Services
	Mike Best	Lib Dem	Health & Well-Being
	John Clark	Lib Dem	Economic Development including Commercial Strategy
	Sarah Dyke	Lib Dem	Environment
	Tony Lock	Lib Dem	Protecting Core Services
	Jason Baker	Lib Dem	Area West Chair
	Adam Dance	Lib Dem	Area North Chair
	Henry Hobhouse	Lib Dem	Area East Chair
	Peter Gubbins	Lib Dem	Area South Chair

Recommendation (4) – Re-establishment of member level bodies for 2019/20

RESOLVED:

that the following member-level bodies be re-established for 2019/20:

4 Area Committees (geographical representation)

Scrutiny Committee (14 members)

Audit Committee (10 members)

Regulation Committee (14 members)

Licensing Committee (15 members)

Appointments Committee (8 members)

Standards Committee (6 District Council members plus 5 co-optees)

Recommendation (5) - Appoint Members to Member-Level Bodies

RESOLVED:	that the memberships of the bodies established as in recommendation (4) be approved as follows for 2019/20 having regard to the principles of political balance as set out in the report and giving effect to the wishes of the party political groups:
Area North Committee		12 members (exempt from political balance)
		Neil Bloomfield	Lib Dem
		Louise Clarke	Lib Dem
		Adam Dance	Lib Dem	Chairman
		Mike Hewitson	Lib Dem
		Tim Kerley	Lib Dem
		Crispin Raikes	Lib Dem
		Mike Stanton	Lib Dem	Vice Chairman
		Gerard Tucker	Independent
		Dean Ruddle	Independent
		Malcolm Cavill	Conservative
		Clare Paul	Conservative
		Tiffany Osborne	Conservative

Area South Committee	19 members (exempt from political balance)
	John Clark	Lib Dem
	Nicola Clark	Lib Dem
	Karl Gill	Lib Dem
	David Gubbins	Lib Dem
	Peter Gubbins	Lib Dem	Chairman
	Kaysar Hussain	Lib Dem
	Andy Kendall	Lib Dem
	Mike Lock	Lib Dem
	Pauline Lock	Lib Dem
	Tony Lock	Lib Dem
	Graham Oakes	Lib Dem
	Wes Read	Lib Dem
	David Recardo	Lib Dem	Vice Chairman
	Peter Seib	Lib Dem
	Alan Smith	Lib Dem
	Jeny Snell	Lib Dem
	Andy Soughton	Lib Dem
	Rob Stickland	Lib Dem
	Gina Seaton	Conservative

Area East Committee	13 members (exempt from political balance)
	Sarah Dyke	Lib Dem
	Henry Hobhouse	Lib Dem	Chairman
	Kevin Messenger	Lib Dem
	Paul Rowsell	Lib Dem
	Tony Capozzoli	Independent	Vice Chairman
	Robin Bastable	Conservative
	Hayward Burt	Conservative
	Nick Colbert	Conservative
	Charlie Hull	Conservative
	Michael Lewis	Conservative
	Lucy Trimnell	Conservative
	William Wallace	Conservative
	Colin Winder	Conservative

Area West Committee	16 members (exempt from political balance)
	Jason Baker	Lib Dem	Chairman
	Mike Best	Lib Dem
	Martin Carnell	Lib Dem
	Brian Hamilton	Lib Dem
	Ben Hodgson	Lib Dem
	Val Keitch	Lib Dem
	Jenny Kenton	Lib Dem
	Paul Maxwell	Lib Dem
	Tricia O’Brien	Lib Dem
	Robin Pailthorpe	Lib Dem	Vice Chairman
	Garry Shortland	Lib Dem
	Anthony Vaughan	Lib Dem
	Dave Bulmer	Independent
	Sue Osborne	Conservative
	Linda Vijeh	Conservative
	Martin Wale	Conservative

Scrutiny Committee	14 members (political balance)
2 Vice-Chairmen	Louise Clarke	Lib Dem
LD10, C3, I1	Nicola Clark	Lib Dem
	Brian Hamilton	Lib Dem
	Mike Lock	Lib Dem
	Paul Maxwell	Lib Dem
	Robin Pailthorpe	Lib Dem
	Crispin Raikes	Lib Dem	Chairman
	Jeny Snell	Lib Dem
	Mike Stanton	Lib Dem
	Rob Stickland	Lib Dem
	Gerard Tucker	Independent	Vice-Chairman
	Robin Bastable	Conservative
	Charlie Hull	Conservative
	Sue Osborne	Conservative	Vice-Chairman

Audit Committee	10 members (political balance)
LD7, C2, I1	Mike Best	Lib Dem
	Martin Carnell	Lib Dem	Chairman
	Louise Clarke	Lib Dem
	Brian Hamilton	Lib Dem
	Mike Hewitson	Lib Dem	Vice Chairman
	Paul Maxwell	Lib Dem
	Robin Pailthorpe	Lib Dem
	Malcolm Cavill	Conservative
	William Wallace	Conservative
	Dave Bulmer	Independent

Regulation Committee	14 members (political balance)
LD10, C3, I1	Jason Baker (W)	Lib Dem
	Neil Bloomfield (N)	Lib Dem	Vice Chairman
	Adam Dance (N)	Lib Dem
	Peter Gubbins (S)	Lib Dem	Chairman
	Henry Hobhouse (E)	Lib Dem
	Tony Lock (S)	Lib Dem
	Crispin Raikes (N)	Lib Dem
	David Recardo (S)	Lib Dem
	Paul Rowsell (E)	Lib Dem
	Andy Soughton (S)	Lib Dem
	Tony Capozzoli (E)	Independent
	Sue Osborne (W)	Conservative
	William Wallace (E)	Conservative
	Colin Winder (E)	Conservative

Licensing Committee	15 members (exempt from political balance)
	Jason Baker	Lib Dem
	Karl Gill	Lib Dem
	Jenny Kenton	Lib Dem
	Tony Lock	Lib Dem
	Kevin Messenger	Lib Dem
	Crispin Raikes	Lib Dem
	Wes Read	Lib Dem	Vice Chairman
	David Recardo	Lib Dem	Chairman
	Paul Rowsell	Lib Dem
	Andy Soughton	Lib Dem
	Dave Bulmer	Independent
	Nick Colbert	Conservative
	Linda Vijeh	Conservative
	Martin Wale	Conservative
	William Wallace	Conservative

Appointments Committee		8 members (political balance)
LD5, C2, I1	Val Keitch		Lib Dem	Chairman
	Peter Seib		Lib Dem	Vice Chairman
	Mike Best		Lib Dem
	Crispin Raikes		Lib Dem
	Mike Stanton		Lib Dem
	Tony Capozzoli		Independent
	Nick Colbert		Conservative
	Linda Vijeh		Conservative

Standards Committee	6 members (political balance)
(6 members,)	Nicola Clark	Lib Dem
LD4, C2	Peter Gubbins	Lib Dem	Chairman
	Jenny Kenton	Lib Dem
	Crispin Raikes	Lib Dem
	Hayward Burt	Conservative
	Sue Osborne	Conservative

Plus 3 parish representatives and 2 independent representatives:
	Vacancy	Parish Rep
	Vacancy	Parish Rep
	Vacancy	Parish Rep
	Christopher Borland	Independent
	Peter Forrester	Independent

Recommendation (6) – to appoint the Chairmen and Vice-Chairmen of Member-Level Bodies

RESOLVED:

that the Chairmen and Vice-Chairmen of the bodies listed under recommendations (5) above be approved for 2019/20 as shown in that resolution.

Recommendation (7) - Terms of Reference of Member-Level Bodies

RESOLVED:

that the bodies appointed under recommendation (4) above will operate in accordance with their existing terms of reference (as attached at Appendix A to the report) and the scheme of delegation set out in Part 3 of the Constitution.

Recommendation (8) - Appointment to Council Wide Panels and Partnerships

RESOLVED:

that the following appointments be made to Council wide panels and partnerships:

Panel or Partnership	Councillors appointed	Party
Appeals Panel (political balance) LD4, C3, I1	Jason Baker Sarah Dyke Peter Gubbins Crispin Raikes Peter Seib Tony Capozzoli Hayward Burt Martin Wale Linda Vijeh	Lib Dem Lib Dem Lib Dem Lib Dem Lib Dem Ind Cons Cons Cons
Strategic Development Board	To be appointed at a future Council meeting
Chard Regeneration Programme Board Yeovil Regeneration Programme Board Wincanton Regeneration Programme Board	(Area Chairmen) Jason Baker Peter Gubbins Henry Hobhouse Adam Dance	Lib Dem Lib Dem Lib Dem Lib Dem
Strategic Alliance with Sedgemoor	Val Keitch Peter Seib Dave Bulmer Linda Vijeh	Lib Dem Lib Dem Ind Cons
Income Generation Board	To be confirmed
Local Strategic Partnership	Val Keitch (Plus Area Chairmen are automatically members of the LSP)	Lib Dem
South West Internal Audit Partnership Ltd	To be confirmed
Housing and Exceptions Appeals Panel	Louise Clark Anthony Vaughan	Lib Dem Lib Dem
Somerset Waste Board	Sarah Dyke Tim Kerley	Lib Dem Lib Dem
PATROL Joint Committee (Parking and Traffic Regulation Outside London)	Tony Lock	Lib Dem
Somerset Growth Board	John Clark	Lib Dem

Recommendation (9) - Appointment to Outside Bodies

RESOLVED:	it was agreed to appoint members to the Council wide outside bodies as listed below and note that all other appointments to outside bodies would be made by the Area Committees for area specific issues.
	Organisation	Councillor appointed for 2019/20
	Board of Governors for Yeovil District Hospital NHS Foundation Trust	David Recardo
	LGA General Assembly	Val Keitch
	District Councils Network	Val Keitch
	South West Provincial Employers	To be confirmed
	South West Councils	Val Keitch
	Somerset Rivers Authority	Mike Stanton To be confirmed (Sub)
	Parrett Drainage Board	Mike Stanton Mike Lewis Gerard Tucker
	Somerset Water Management Partnership	Sarah Dyke
	Health & Well-Being Board	Jeny Snell
	Safer Somerset Partnership	Tony Lock
	Police and Crime Panel	Neil Bloomfield
	Somerset Building Preservation Trust	Tim Kerley
	Armed Forces Community Covenant	Andy Kendall
	Somerset Local Access Forum	Paul Maxwell

Recommendation (10) - Members’ Allowances Panel

RESOLVED:

to re-establish the Council’s independent Members’ Remuneration Panel to review the current Members Allowance Scheme.

Recommendation (11) – Continuation of Council Procedure Rule 40 (B)

RESOLVED:

to AGREE the continuation of Council Procedure Rule 40 (B) – appointment of substitute members at meetings of Committees.

Recommendation (12) - Meetings Timetable

RESOLVED:

that the Council’s annual meetings timetable be confirmed as attached at Appendix B.

Minutes:

The Leader of Council stated that the new Portfolio Holders responsibilities would be aligned to the Council Plan themes and Areas of focus for 2019/20. In response to a question she advised that very recent MHCLG advice said that authorities should consider a member’s experience, expertise, interests, ability to act impartially, ability to work as part of a group, and capacity to serve as well as the ability to lead and build a sense of teamwork and consensus among committee members when appointing Chairmen of Scrutiny Committees.

The Leader of the Conservative Group, Councillor Linda Vijeh, ask for her groups disappointment be recorded that the Area Committees would not be afforded the opportunity to appoint their own Chairman.

During discussion the following points were made:

· Councillors appointed as Chairmen and Vice Chairmen of Committees should all undertake the Chairing Skills training courses offered.

· Councillors and any potential substitutes on the Audit, Licensing and Regulation Committees must undergo the full training for these committees.

· The Independent Members’ Remuneration Panel should be reconvened to review the current Members Allowance Scheme.

The Chairman asked for Members to consider each recommendation individually and it was resolved that:-

Recommendation (1) – to agree the appointment of Leader of the Council

It was proposed by Councillor Peter Gubbins and seconded by Councillor Anthony Vaughan that Councillor Val Keitch be appointed Leader of the Council. On being put to the vote, the motion was carried. It was therefore:

RESOLVED:

Recommendation (2) – appointment of Deputy Leader of the Council

RESOLVED:

that Council note the appointment of Councillor Peter Seib as Deputy Leader of the Council to hold office (subject to Article 7.03) until the end of the term of office of the Leader (May 2023).

Recommendations (3 & 4) - Appointment of Membership and establishment of District Executive Committee

RESOLVED:	that the District Executive committee be established and that Council note the Leader’s appointment of the following Members and Portfolio responsibilities for 2019/20:-
	Val Keitch	Lib Dem	Leader: Strategy & Housing
	Peter Seib	Lib Dem	Deputy Leader: Finance, Legal & Democratic Services
	Mike Best	Lib Dem	Health & Well-Being
	John Clark	Lib Dem	Economic Development including Commercial Strategy
	Sarah Dyke	Lib Dem	Environment
	Tony Lock	Lib Dem	Protecting Core Services
	Jason Baker	Lib Dem	Area West Chair
	Adam Dance	Lib Dem	Area North Chair
	Henry Hobhouse	Lib Dem	Area East Chair
	Peter Gubbins	Lib Dem	Area South Chair

Recommendation (5) – Re-establishment of member level bodies for 2019/20

RESOLVED:

that the following member-level bodies be re-established for 2019/20:

4 Area Committees (geographical representation)

Scrutiny Committee (14 members)

Audit Committee (10 members)

Regulation Committee (14 members)

Licensing Committee (15 members)

Appointments Committee (8 members)

Standards Committee (6 District Council members plus 5 co-optees)

Recommendation (6) - Appoint Members to Member-Level Bodies

RESOLVED:	that the memberships of the bodies established as in recommendation (5) be approved as follows for 2019/20 having regard to the principles of political balance as set out in the report and giving effect to the wishes of the party political groups:
Area North Committee		12 members (exempt from political balance)
		Neil Bloomfield	Lib Dem
		Malcolm Cavill	Lib Dem
		Louise Clarke	Lib Dem
		Adam Dance	Lib Dem	Chairman
		Mike Hewitson	Lib Dem
		Tim Kerley	Lib Dem
		Crispin Raikes	Lib Dem
		Mike Stanton	Lib Dem	Vice Chairman
		Gerard Tucker	Independent
		Dean Ruddle	Independent
		Clare Paul	Conservative
		Tiffany Osborne	Conservative

Area South Committee	19 members (exempt from political balance)
	John Clark	Lib Dem
	Nicola Clark	Lib Dem
	Karl Gill	Lib Dem
	David Gubbins	Lib Dem
	Peter Gubbins	Lib Dem	Chairman
	Kaysar Hussain	Lib Dem
	Andy Kendall	Lib Dem
	Mike Lock	Lib Dem
	Pauline Lock	Lib Dem
	Tony Lock	Lib Dem
	Graham Oakes	Lib Dem
	Wes Read	Lib Dem
	David Recardo	Lib Dem	Vice Chairman
	Peter Seib	Lib Dem
	Alan Smith	Lib Dem
	Jeny Snell	Lib Dem
	Andy Soughton	Lib Dem
	Rob Stickland	Lib Dem
	Gina Seaton	Conservative

Area East Committee	13 members (exempt from political balance)
	Sarah Dyke	Lib Dem
	Henry Hobhouse	Lib Dem	Chairman
	Kevin Messenger	Lib Dem
	Paul Rowsell	Lib Dem
	Tony Capozzoli	Independent	Vice Chairman
	Robin Bastable	Conservative
	Hayward Burt	Conservative
	Nick Colbert	Conservative
	Charlie Hull	Conservative
	Michael Lewis	Conservative
	Lucy Trimnell	Conservative
	William Wallace	Conservative
	Colin Winder	Conservative

Area West Committee	16 members (exempt from political balance)
	Jason Baker	Lib Dem	Chairman
	Mike Best	Lib Dem
	Martin Carnell	Lib Dem
	Brian Hamilton	Lib Dem
	Ben Hodgson	Lib Dem
	Val Keitch	Lib Dem
	Jenny Kenton	Lib Dem
	Paul Maxwell	Lib Dem
	Tricia O’Brien	Lib Dem
	Robin Pailthorpe	Lib Dem	Vice Chairman
	Garry Shortland	Lib Dem
	Anthony Vaughan	Lib Dem
	Dave Bulmer	Independent
	Sue Osborne	Conservative
	Linda Vijeh	Conservative
	Martin Wale	Conservative

Scrutiny Committee	14 members (political balance)
2 Vice-Chairmen	Louise Clarke	Lib Dem
LD10, C3, I1	Nicola Clark	Lib Dem
	Brian Hamilton	Lib Dem
	Mike Lock	Lib Dem
	Paul Maxwell	Lib Dem
	Robin Pailthorpe	Lib Dem
	Crispin Raikes	Lib Dem	Chairman
	Jeny Snell	Lib Dem
	Mike Stanton	Lib Dem
	Rob Stickland	Lib Dem
	Gerard Tucker	Independent	Vice-Chairman
	Robin Bastable	Conservative
	Charlie Hull	Conservative
	Sue Osborne	Conservative	Vice-Chairman

Audit Committee	10 members (political balance)
LD7, C2, I1	Mike Best	Lib Dem
	Martin Carnell	Lib Dem	Chairman
	Louise Clarke	Lib Dem
	Brian Hamilton	Lib Dem
	Mike Hewitson	Lib Dem	Vice Chairman
	Paul Maxwell	Lib Dem
	Robin Pailthorpe	Lib Dem
	Malcolm Cavill	Conservative
	William Wallace	Conservative
	Dave Bulmer	Independent

Regulation Committee	14 members (political balance)
LD10, C3, I1	Jason Baker (W)	Lib Dem
	Neil Bloomfield (N)	Lib Dem	Vice Chairman
	Adam Dance (N)	Lib Dem
	Peter Gubbins (S)	Lib Dem	Chairman
	Henry Hobhouse (E)	Lib Dem
	Tony Lock (S)	Lib Dem
	Crispin Raikes (N)	Lib Dem
	David Recardo (S)	Lib Dem
	Paul Rowsell (E)	Lib Dem
	Andy Soughton (S)	Lib Dem
	Tony Capozzoli (E)	Independent
	Sue Osborne (W)	Conservative
	William Wallace (E)	Conservative
	Colin Winder (E)	Conservative

Licensing Committee	15 members (exempt from political balance)
	Jason Baker	Lib Dem
	Karl Gill	Lib Dem
	Jenny Kenton	Lib Dem
	Tony Lock	Lib Dem
	Kevin Messenger	Lib Dem
	Crispin Raikes	Lib Dem
	Wes Read	Lib Dem	Vice Chairman
	David Recardo	Lib Dem	Chairman
	Paul Rowsell	Lib Dem
	Andy Soughton	Lib Dem
	Dave Bulmer	Independent
	Nick Colbert	Conservative
	Linda Vijeh	Conservative
	Martin Wale	Conservative
	William Wallace	Conservative

Appointments Committee		8 members (political balance)
LD5, C2, I1	Val Keitch		Lib Dem	Chairman
	Peter Seib		Lib Dem	Vice Chairman
	Mike Best		Lib Dem
	Crispin Raikes		Lib Dem
	Mike Stanton		Lib Dem
	Tony Capozzoli		Independent
	Nick Colbert		Conservative
	Linda Vijeh		Conservative

Standards Committee	6 members (political balance)
(6 members,)	Nicola Clark	Lib Dem
LD4, C2	Peter Gubbins	Lib Dem	Chairman
	Jenny Kenton	Lib Dem
	Crispin Raikes	Lib Dem
	Hayward Burt	Conservative
	Sue Osborne	Conservative

Plus 3 parish representatives and 2 independent representatives:
	Vacancy	Parish Rep
	Vacancy	Parish Rep
	Vacancy	Parish Rep
	Christopher Borland	Independent
	Peter Forrester	Independent

Recommendation (7) – to appoint the Chairmen and Vice-Chairmen of Member-Level Bodies

RESOLVED:

that the Chairmen and Vice-Chairmen of the bodies listed under recommendations (5) above be approved for 2019/20 as shown in that resolution.

Recommendation (8) - Terms of Reference of Member-Level Bodies

RESOLVED:

Recommendation (9) - Appointment to Council Wide Panels and Partnerships

RESOLVED:

that the following appointments be made to Council wide panels and partnerships:

Panel or Partnership	Councillors appointed	Party
Appeals Panel (political balance) LD4, C3, I1	Jason Baker Sarah Dyke Peter Gubbins Crispin Raikes Peter Seib Tony Capozzoli Hayward Burt Martin Wale Linda Vijeh	Lib Dem Lib Dem Lib Dem Lib Dem Lib Dem Ind Cons Cons Cons
Strategic Development Board	Val Keitch John Clark Jason Baker Peter Gubbins Henry Hobhouse Adam Dance	Lib Dem Lib Dem Lib Dem Lib Dem Lib Dem Lib Dem
Chard Regeneration Programme Board Yeovil Regeneration Programme Board Wincanton Regeneration Programme Board	(Area Chairmen) Jason Baker Peter Gubbins Henry Hobhouse	Lib Dem Lib Dem Lib Dem
Strategic Alliance with Sedgemoor	Val Keitch Peter Seib Dave Bulmer Linda Vijeh	Lib Dem Lib Dem Ind Cons
Income Generation Board	To be confirmed
Local Strategic Partnership	Val Keitch (Plus Area Chairmen are automatically members of the LSP)	Lib Dem
South West Internal Audit Partnership Ltd	To be confirmed
Housing and Exceptions Appeals Panel	Louise Clark Anthony Vaughan	Lib Dem Lib Dem
Somerset Waste Board	Sarah Dyke Tim Kerley	Lib Dem Lib Dem
PATROL Joint Committee (Parking and Traffic Regulation Outside London)	Tony Lock	Lib Dem
Somerset Growth Board	John Clark	Lib Dem

Recommendation (10) - Appointment to Outside Bodies

RESOLVED:	it was agreed to appoint members to the Council wide outside bodies as listed below and note that all other appointments to outside bodies would be made by the Area Committees for area specific issues.
	Organisation	Councillor appointed for 2019/20
	Board of Governors for Yeovil District Hospital NHS Foundation Trust	David Recardo
	LGA General Assembly	Val Keitch
	District Councils Network	Val Keitch
	South West Provincial Employers	To be confirmed
	South West Councils	Val Keitch
	Somerset Rivers Authority	Mike Stanton To be confirmed (sub)
	Parrett Drainage Board	Mike Stanton Mike Lewis (sub) Gerard Tucker (sub)
	Somerset Water Management Partnership	Sarah Dyke
	Health & Well-Being Board	Jeny Snell
	Safer Somerset Partnership	Tony Lock
	Police and Crime Panel	Neil Bloomfield
	Somerset Building Preservation Trust	Tim Kerley
	Armed Forces Community Covenant	Andy Kendall
	Somerset Local Access Forum	Paul Maxwell