Agenda and minutes

Venue: Henhayes Centre, Crewkerne

Contact: Jo Morris 01935 462055  Email:

No. Item


To approve as a correct record the Minutes of the Previous Meeting held on 15th March 2017


The minutes of the meeting held on 15th March 2017, copies of which had been circulated, were taken as read, and having been approved were signed as a correct record of the proceedings.


Apologies for Absence


Apologies for absence were received from Councillors Paul Maxwell and Martin Wale.


Declarations of Interest

In accordance with the Council's current Code of Conduct (as amended 26 February 2015), which includes all the provisions relating to Disclosable Pecuniary Interests (DPI), personal and prejudicial interests, Members are asked to declare any DPI and also any personal interests (and whether or not such personal interests are also "prejudicial") in relation to any matter on the agenda for this meeting.

Members are reminded that they need to declare the fact that they are also a member of a County, Town or Parish Council as a Personal Interest.  Where you are also a member of Somerset County Council and/or a Town or Parish Council within South Somerset you must declare a prejudicial interest in any business on the agenda where there is a financial benefit or gain or advantage to Somerset County Council and/or a Town or Parish Council which would be at the cost or to the financial disadvantage of South Somerset District Council. 

Planning Applications Referred to the Regulation Committee

The following members of this Committee are also members of the Council's Regulation Committee:

Councillors Mike Best, Sue Osborne and Angie Singleton

Where planning applications are referred by this Committee to the Regulation Committee for determination, Members of the Regulation Committee can participate and vote on these items at the Area Committee and at Regulation Committee.  In these cases the Council's decision-making process is not complete until the application is determined by the Regulation Committee.  Members of the Regulation Committee retain an open mind and will not finalise their position until the Regulation Committee.  They will also consider the matter at Regulation Committee as Members of that Committee and not as representatives of the Area Committee.


There were no declarations of interest.


Date and Venue for Next Meeting

Councillors are requested to note that the next Area West Committee meeting is scheduled to be held on 17th May 2017 at 5.30pm at Swanmead Community School, Ilminster.


Members noted that the next meeting of the Area West Committee would be held on Wednesday 17th May 2017 at 5.30pm at Swanmead Community School, Ilminster.


Public Question Time

This is a chance to ask questions, make comments and raise matters of concern.

Parish/Town Councils may also wish to use this opportunity to ask for the District Council’s support on any matter of particular concern to their Parish/Town.

Anyone wishing to raise matters in relation to items on the agenda may do so at the time the item is considered.


There were no questions from members of the public.


Chairman's Announcements


The Chairman reported that due to the relaunch of the Chard Regeneration Scheme coupled with the One Public Estate work and the SSDC property review, all of which have occurred since last June, and the fact that the use of the Holyrood Lace Mill may change as a result of this work, it has been agreed to pause investment and the launch of the Chard Business Hub Project until the autumn. The Area Development Team will continue to promote events for businesses and the wider community to gather information about local needs and priorities.



Chard Regeneration Scheme - Town Centre Regeneration - the next stages pdf icon PDF 214 KB


The Economic Development Manager presented his report to the Committee which advised of the next stages in the regeneration of the town centre sites at the Boden Mill, the adjoining car parks and relevant adjacent SSDC land-holdings.  He informed members that the District Executive had agreed to commit funding the development of new options, development appraisals, scheme design and public consultation.  The District Executive had also set aside funding for 3 years of project management to drive the development programme forward. 


During his presentation, the Economic Development Manager informed members about the work undertaken to move the project forward which included the following:


·         Revised CRS Board membership which would include all Chard District Ward Members;

·         The recruitment of a Regeneration Project Manager;

·         Recruited specialist architectural design, surveying and project evaluation services through NPS Consultancy Group;

·         Consultation with the One Public Estate Programme would be maintained;

·         The Project was included in the SSDC Annual Action Plan and was part of the Transformation Programme;

·         The Chief Executive would maintain a strategic overview of the Project.


The Economic Development Manager responded to questions from members which included the following:

·         There would be every opportunity for the Chamber of Commerce and other stakeholders to have an input.

·         The Chief Executive advised that regeneration in Chard was important but it was also important to take more of a commercial approach and produce a scheme that would pay back over a period of time;

·         Public consultation was anticipated to take place in August;

·         The Assistant Director (Communities) confirmed that the funding allocated for the Chard Business Hub would be returned to the Area West Capital reserve if it was no longer required;

·         Public Transport would be addressed as part of the scheme.


The Chairman thanked the Economic Development Manager for his report.



That the report be noted.



Local Housing Needs in Area West pdf icon PDF 219 KB


The Housing and Welfare Manager introduced her report.  She informed members that there were over 8000 applicants on the Homefinder Somerset Register and that approximately 2050 of these were in South Somerset. She further advised that there had been a decrease in the number of Gold applicants since the introduction of revised policy.


She referred members to the figures for households on the Homefinder Somerset Register expressing their first choice of location for Area West and explained that the highest demand was in Chard, Ilminster and Crewkerne.  The figures gave a snapshot in time and were not the only way of assessing housing need especially in rural areas.  Members were informed that there was a decrease in the number of properties let across the district due to less new builds and less transfers of social housing tenants.


The Housing and Welfare Manager explained that the introduction of the Homelessness Reduction Bill would have implications for the Council and its residents and highlighted that more pro-active help would be available to try and resolve homelessness.


Members were invited to attend a briefing session being held on 22nd May at 9.30am at Westlands Entertainment Venue on the Homelessness Reduction Bill and Universal Credit. (Post meeting note: Since the announcement of the General Election, this briefing has been cancelled)


The Housing and Welfare Manager responded to questions from members.


The Chairman thanked the Housing and Welfare Manager for her report.



That the report be noted.



Community Health and Leisure Service Update pdf icon PDF 470 KB


The Community Health and Leisure Manager presented the agenda report, which provided members with an update on the work of the Community Health and Leisure Service.  With the aid of a powerpoint presentation she highlighted the following key points:

·         Summary of the key achievements for each delivery area in the last 12 months across the district:

-       Transforming playspaces and expanding access to youth facilities

-       Innovative leisure opportunities in areas of need

-       Supporting young people

-       Playdays and holiday activities enjoyed by more than 21,000 people in 2016

-       Invested £812,229 of S106 funding on 18 projects in 2016/17

-       Delivering Strategic Facilities

-       Health walks in South Somerset

-       Adapted sports taking place in 11 communities across South Somerset

·         Summary of Area West Achievements:

-       Successful play days

-       Health walks

-       CLICK into Activity project

-       In It Together courses

-       £103,000 of S106 received from Area west developments

-       Negotiations to secure land for playing pitches in Chard ongoing

-       Ongoing support for Sport Action Group (Chard Ward Members)


The Community Health and Leisure Manager highlighted that many of the projects would not have happened without the support of the Community & Leisure staff.  The service offered good value for money and had brought in £2,825,546.


The Chairman thanked the Community Health and Leisure Manager for her excellent report.




That the report be noted; and



That members contact the Community Health and Leisure Manager, if they would like to discuss the current service delivery programme or recommend future priorities.



Area West Committee - Forward Plan pdf icon PDF 98 KB


Reference was made to the agenda report, which informed members of the proposed Area West Committee Forward Plan.  The following items were suggested as items to be added to the Forward Plan:


·         Progress report on the Chard Regeneration Scheme

·         Report on progress of the LEADER Programme

·         Report on the Blackdown Hills Area of Outstanding Natural Beauty (AONB)



That the Area West Committee Forward Plan be noted as attached to the agenda.



Schedule of Planning Applications to be Determined by Committee pdf icon PDF 89 KB


Members noted the schedule of planning applications to be determined as outlined in the agenda.


Planning Application: 14/05511/FUL - Land North of Dolling Close, Chard pdf icon PDF 643 KB


Application Proposal: The erection of 5 No. dwellinghouses and a block of 4 No. flats with associated vehicular access, parking, landscaping and the formation of an area equipped public open space (revised application)


The Planning Officer introduced the report and with the aid of slides and photographs summarised the details of the application.  He advised that a revised layout had been received and that replacement planting and boundary treatment was being proposed.  The Planning Officer referred to the key considerations and advised of a correction on page 28 of the report.  He confirmed that the application was seeking 100% affordable housing.  The Planning Officer’s recommendation was for approval subject to a Section 106 Planning Obligation and conditions.


In response to a member question, the Area Lead West confirmed that no correspondence had been received in response to the amended plans.


The Committee was addressed by the Agent, Shaun Travers, in support of the application.  He confirmed that nine affordable homes would be guaranteed by legal agreement and delivered by Knightstone Housing.  In response to earlier concerns, he advised that plots 1-5 had been moved further away and planting introduced.


Ward Member, Cllr. Jenny Kenton commented that as no adverse comments had been received on the amended plans and more appropriate tree planting was being proposed she was content to support the application.


It was proposed and seconded to approve the application as per the Planning Officer’s recommendation.  On being put to the vote the proposal was unanimously approved.



That Planning Application No. 14/05511/FUL be APPROVED subject to:


a) the prior completion of a S106 planning obligation (in a form acceptable to the Council's Solicitor), before the decision notice granting planning permission is issued, the said planning permission to cover the following issues:

1) The provision of 100% affordable housing and

2) A contribution towards the provision and management of equipped play facilities and open space on the application site.


For the following reason


01.       The proposed development will provide much needed affordable housing in a sustainable location, will provide a safe means of access, provide adequate off street parking and would not harm residential amenity. The scheme would also make a contribution in the form of a planning obligation to assist the delivery of children's play facilities. The scheme is therefore in accordance with Policies SD1, SS1, SS5, HG3, TA5, TA6, and HW1 of the South Somerset Local Plan and guidance in the NPPF.




01.       The development hereby permitted shall be begun before the expiration of three years from the date of this permission.


Reason:  To accord with the provisions of section 91(1) of the Town and Country Planning Act 1990.


02.       The development hereby approved shall be carried out in accordance with the following approved plans:

Drawing numbers: 3319/200 Rev E, 3319/001 Rev G,  3319/002 Rev D, 3319/003 Rev E and 3319/004.


Reason: For the purposes of clarity and in the interests of proper planning.


03.       The proposed estate  ...  view the full minutes text for item 152.


Planning Application: 17/00138/FUL - 73A Southmead Crescent, Crewkerne pdf icon PDF 749 KB


Application Proposal: The erection of 1 No. attached dwellinghouse and erection of extension to front of existing dwellinghouse


The Planning Officer introduced the report and with the aid of slides and photographs summarised the details of the application which was for a two storey extension to provide a 3 bedroom dwelling.  He advised that the impact on the character and appearance of the streetscene was not acceptable and was therefore recommending refusal of the application.


In response to questions from members, the Planning Officer confirmed the width of the proposed dwelling and advised that the proposed property was not within a Conservation Area.


The Agent, Mr S Sherlock advised that the proposed building was 6 metres wide and the existing building was 5.8 metres.  He concurred that the area was full of generously proportioned properties and noted that the proposed property being only slightly wider matched the existing properties on the estate. He referred to the staggering of properties on the estate and in particular two properties opposite not being consistent with the fixed building line.    


Ward Member, Cllr. Angie Singleton advised that no objections had been received from local residents or the Town Council.  She felt that the aerial view showed an open estate but was not the impression that she got when walking through the estate.  She noted that a caravan was currently located in front and did not feel that a house would be any more harmful.  She was of the opinion that the scale and siting of the development was not out of character and would add to the housing numbers for Crewkerne. 


Ward Member, Cllr. Mike Best concurred with the comments of his fellow ward member and felt that there would be plenty of space around the building and the proposal would not detract from the existing area. 


Ward Member, Cllr. Marcus Barrett also commented that the estate was not as open plan as it appeared on the aerial view.  He concurred with the views of the other ward members and agreed that the application should be approved.


During a short discussion on the application, members felt that the proposal was an acceptable form of development and there was no need to preserve the building line.


It was proposed and seconded to approve the application contrary to the Planning Officer’s recommendation for the reason suggested by the Planning Officer.


Conditions suggested by the Planning Officer and agreed with Members included the following:


Time Limit

Approved Plans

Boundary treatment

Parking spaces

Drainage measures


On being put to the vote the proposal to approve the application subject to conditions was unanimously agreed.



That Planning Application No. 17/00138/FUL be APPROVED contrary to the Planning Officer’s recommendation for the following reason:


01. The proposal by reason of its width, scale and siting would result in an acceptable form of development that would maintain the character and appearance of the area. The proposal is in accord with Policy EQ2 of the South Somerset Local Plan (2006-2028).


SUBJECT TO THE  ...  view the full minutes text for item 153.