Agenda, decisions and minutes

RESOLVED:

That Full Council agreed to:-

a.

note the contents of the report;     

b.

approve the adoption of the updated Health and Safety Policy as detailed in Appendix A;

c.

delegate the power to make any minor amendments to the Health and Safety Policy to the Lead Specialist – Strategic Planning in consultation with the Director of Strategy and Support Services and the Portfolio Holder for Health and Safety.

Reason:

To confirm the adoption the updated SSDC Health and Safety (H&S) Policy.

RESOLVED:

That Full Council agreed to:-

a.

note the contents of the report;     

b.

approve the adoption of the updated Health and Safety Policy as detailed in Appendix A;

c.

delegate the power to make any minor amendments to the Health and Safety Policy to the Lead Specialist – Strategic Planning in consultation with the Director of Strategy and Support Services and the Portfolio Holder for Health and Safety.

Reason:

To confirm the adoption the updated SSDC Health and Safety (H&S) Policy.

RESOLVED:

That Full Council:-

a.

approved the establishment of a Joint Scrutiny Committee together with the County Council and three other District Councils in Somerset constituted in accordance with and having the roles and responsibilities set out in the Terms of Reference attached at Appendix 1 (“Terms of Reference”).

b.

appointedCouncillors Brian Hamilton and Paul Maxwell  to the Joint Scrutiny Committee, as politically proportionate and based upon the political makeup of this Council.

Reason:

To agree the establishment of a Joint Scrutiny Committee (“JSC”) to scrutinise the work of the Local Government Review Joint Committee.

RESOLVED:

That Full Council:-

a.

approved the establishment of a Joint Scrutiny Committee together with the County Council and three other District Councils in Somerset constituted in accordance with and having the roles and responsibilities set out in the Terms of Reference attached at Appendix 1 (“Terms of Reference”).

b.

appointedCouncillors Brian Hamilton and Paul Maxwell  to the Joint Scrutiny Committee, as politically proportionate and based upon the political makeup of this Council.

Reason:

To agree the establishment of a Joint Scrutiny Committee (“JSC”) to scrutinise the work of the Local Government Review Joint Committee.

RESOLVED:

That Full Council:-

a.

approved Revised Estimates for the 2021/22 revenue budget as shown in Table One and as described in paragraphs 9 to 33 in this report.

b.

approved the deletion and the consequential movement of reserve balances as set out in Table Five.

c.

noted the forecast year end reserves position shown in Appendix B and described in paragraphs 56 and 57.

Reason:

To approve the Revised Estimates for the 2021/22 revenue budget based on quarter two actuals and forecasts of the year end position.

RESOLVED:

That Full Council:-

a.

approved Revised Estimates for the 2021/22 revenue budget as shown in Table One and as described in paragraphs 9 to 33 in this report.

b.

approved the deletion and the consequential movement of reserve balances as set out in Table Five.

c.

noted the forecast year end reserves position shown in Appendix B and described in paragraphs 56 and 57.

Reason:

To approve the Revised Estimates for the 2021/22 revenue budget based on quarter two actuals and forecasts of the year end position.

RESOLVED:

That Full Council agreed:-

a.

revised Capital Estimates for the financial year 2021/22 of £42.965m (as described in paragraphs 11 to 17 and as shown in detail in Appendix A).

b.

the removal of the unspent Commercial Investment budget from the capital programme (of £8.643m) and the cessation of investment purely for yield capital expenditure from December 2021 (as described in paragraphs 31 to 40).

c.

approval to increase the capital programme by £482k to fund capital works on the Council’s Commercial Property Portfolio as described in paragraph 15.

d.

approval to increase the programme by £600k to fund a potential strategic property acquisition for regeneration purposes (and not purely for yield) as described in the confidential Appendix B.

e.

revised capital funding plans as described in paragraphs 23 to 29 including the approval to use £20.2m of corporate Council earmarked reserves to fund expenditure in this financial year as follows:

      i.      The allocation of £2m of the Useable Capital Receipts earmarked reserve to the Octagon Theatre Project to fund estimated expenditure for this and next financial year.

     ii.      The use of the remaining amount currently in the Useable Capital Receipts earmarked reserve, of £16m, to fund the revised 2021/22 capital programme.

    iii.      The use of the Capital Fund earmarked reserve of £1.167m to fund the revised 2021/22 capital programme.

    iv.      The use of the Commercial Investment Risk Reserve of £482k to fund capital works required on the Council’s commercial property portfolio in 2021/22.

     v.       The use of the Cremator Replacement Capital Reserve of £549k to part fund the Yeovil Crematorium Project in 2021/22.

Reason:

To approve the Revised Capital Estimates for 2021/22 along with revised capital funding plans including the approval to use Council earmarked reserves to fund expenditure in this financial year.

RESOLVED:

That Full Council agreed:-

a.

the revised Capital Estimates for the financial year 2021/22 of £42.965m (as described in paragraphs 11 to 17 and as shown in detail in Appendix A).

b.

the removal of the unspent Commercial Investment budget from the capital programme (of £8.643m) and the cessation of investment purely for yield capital expenditure from December 2021 (as described in paragraphs 31 to 40).

c.

to increase the capital programme by £482k to fund capital works on the Council’s Commercial Property Portfolio as described in paragraph 15.

d.

to increase the programme by £600k to fund a potential strategic property acquisition for regeneration purposes (and not purely for yield) as described in the confidential Appendix B.

e.

revised capital funding plans as described in paragraphs 23 to 29 including the approval to use £20.2m of corporate Council earmarked reserves to fund expenditure in this financial year as follows:

      i.      The allocation of £2m of the Useable Capital Receipts earmarked reserve to the Octagon Theatre Project to fund estimated expenditure for this and next financial year.

     ii.      The use of the remaining amount currently in the Useable Capital Receipts earmarked reserve, of £16m, to fund the revised 2021/22 capital programme.

    iii.      The use of the Capital Fund earmarked reserve of £1.167m to fund the revised 2021/22 capital programme.

    iv.      The use of the Commercial Investment Risk Reserve of £482k to fund capital works required on the Council’s commercial property portfolio in 2021/22.

     v.       The use of the Cremator Replacement Capital Reserve of £549k to part fund the Yeovil Crematorium Project in 2021/22.

Reason:

To approve the Revised Capital Estimates for 2021/22 along with revised capital funding plans including the approval to use Council earmarked reserves to fund expenditure in this financial year.

RESOLVED:

That Full Council approved the updated Treasury Management Strategy Statement and Investment Strategy.

Reason:

To endorse the Council’s 2021/22 mid-year treasury performance report as required by CIPFA’s Treasury Management Code.

RESOLVED:

That Full Council approved the updated Treasury Management Strategy Statement and Investment Strategy.

Reason:

To endorse the Council’s 2021/22 mid-year treasury performance report as required by CIPFA’s Treasury Management Code.

RESOLVED:

That Full Council agreed to:-

a.

accept the Public Sector Audit Appointments’ invitation to opt into the sector-led option for the appointment of external auditors for the five financial years from 1 April 2023.

b.

delegate authority to the Chief Finance Officer (S151 Officer) to sign the Notice of Acceptance of the invitation to opt in.

c.

note that newly established local government bodies have the right to opt into PSAA’s scheme under Regulation 10 of the Appointing Person Regulations Act 2015, which will enable the new unitary council to consider opting in to PSAA’s scheme or make alternative arrangements when legally constituted.

Reason:

To agree accept the Public Sector Audit Appointments’ invitation to opt into the sector-led option for the appointment of external auditors for the five financial years from 1 April 2023.

RESOLVED:

That Full Council agreed to:-

a.

accept the Public Sector Audit Appointments’ invitation to opt into the sector-led option for the appointment of external auditors for the five financial years from 1 April 2023.

b.

delegate authority to the Chief Finance Officer (S151 Officer) to sign the Notice of Acceptance of the invitation to opt in.

c.

note that newly established local government bodies have the right to opt into PSAA’s scheme under Regulation 10 of the Appointing Person Regulations Act 2015, which will enable the new unitary council to consider opting in to PSAA’s scheme or make alternative arrangements when legally constituted.

Reason:

To agree accept the Public Sector Audit Appointments’ invitation to opt into the sector-led option for the appointment of external auditors for the five financial years from 1 April 2023.

RESOLVED:

That Full Council agreed that the delegation of decision making given by Council on 8 July 2021 (minute 26) be extended for a further period of six months to 8 July 2022 for all meetings apart from Council itself, which will now be in person with appropriate social distancing measures and with provision for remote attendance by vulnerable members and additional appropriate provision for in person or remote attendance by members of the public and officers.

Reason:

To continue the decisions of Council taken on 15 April and 08 July to continue to hold some meetings of the Council on-line

RESOLVED:

That Full Council agreed that the delegation of decision making given by Council on 8 July 2021 (minute 26) be extended for a further period of six months to 8 July 2022 for all meetings apart from Council itself, which will now be in person with appropriate social distancing measures and with provision for remote attendance by vulnerable members and additional appropriate provision for in person or remote attendance by members of the public and officers.

Reason:

To continue the decisions of Council taken on 15 April and 08 July to continue to hold some meetings of the Council on-line

RESOLVED:

That Full Council agreed to:-

a.

note the results of the consultation;

b.

note that the majority of responses received were in favour of the original proposals by Yeovilton Parish Council and Limington Parish Meeting and therefore the draft recommendation for further consultation be: “To accept the vote from the people of Yeovilton and Limington and to form a single parish council to be named “Yeovilton and District Parish Council”.

c.

agree to publish the results of the consultation;

d.

note that a further period of consultation on the results of the initial consultation responses will take place;

e.

note that a further report will be brought to Council in February 2022 in order that a decision may be made in respect of the final recommendations of the Review.

Reason:

To agree the outcome of the initial public consultation (Community Governance Review) which has taken place in the parishes of Yeovilton and Limington on the proposal to join the two parishes together (under the provisions of Part 4 of the Local Government and Public Involvement in Health Act 2007).

RESOLVED:

That Full Council agreed to:-

a.

note the results of the consultation;

b.

note that the majority of responses received were in favour of the original proposals by Yeovilton Parish Council and Limington Parish Meeting and therefore the draft recommendation for further consultation be: “To accept the vote from the people of Yeovilton and Limington and to form a single parish council to be named “Yeovilton and District Parish Council”.

c.

agree to publish the results of the consultation;

d.

note that a further period of consultation on the results of the initial consultation responses will take place;

e.

note that a further report will be brought to Council in February 2022 in order that a decision may be made in respect of the final recommendations of the Review.

Reason:

To agree the outcome of the initial public consultation (Community Governance Review) which has taken place in the parishes of Yeovilton and Limington on the proposal to join the two parishes together (under the provisions of Part 4 of the Local Government and Public Involvement in Health Act 2007).

RESOLVED:

That the following item be considered in Closed Session by virtue of the Local Government Act 1972, Schedule 12A under Paragraph 1: Information relating to any individual, and Paragraph 2: Information which is likely to reveal the identity of an individual.