Agenda item
SSDC Transformation Programme
Decision:
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RESOLVED: |
That Full Council:- |
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i. |
Approved the further revision to the senior leadership structure as set out in section 2 of the report;
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ii. |
Noted the revised cost of the senior leadership structure which would produce a further saving of £30,134 per year on top of the £200,537 saving outlined in the report to Council in October 2016;
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iii. |
Agreed the revised Business Case for Transformation and noted the headline risks included in the report;
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iv. |
Agreed the award of a contract to CIVICA UK LTD for a technology platform and services in support of the future model;
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v. |
Noted the progress to date and the programme for delivering Transformation;
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vi. |
Agreed the revised Transformation Programme governance arrangements as set out in section 3 and Appendix A of the report;
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vii |
Approved that additional net savings of £539,800 be added to the Medium Term Financial Plan for 2018/19 and 2019/20;
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viii. |
Allocated a further £756,585 from capital receipts reserved within the capital programme for transformation;
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ix. |
Approved the use of Revenue Support Reserve for 2020/21 of £1,508,000 to fund revenue once-off costs (£564,570) and contribute to the Redundancy Reserve (£943,430);
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x. |
Approved the use of £231,270 of General Fund Balances to support the Redundancy Reserve;
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xi. |
Noted that the Redundancy Reserve had a target of a further £1,100,000 to find through underspends and the MTFP;
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xii. |
Noted that a further £400,000 in capital receipts that could be utilised for revenue spend remain to be found to fund the Transformation Programme.
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Reason: |
To report on progress with the Transformation Programme and approve the revised business case for the programme, the award of the technology partner contract and a revised senior structure. |
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Minutes:
The Portfolio Holder for Environment and Economic Development reminded Members of the need to produce £4.7m in savings over the next 4 years. She drew their attention to a graph which showed a projection of the headline and revised business cases costs profiles which demonstrated a faster return under the revised business case to realise the required £4.7m savings. She outlined the other proposals to revise the senior leadership structure, to appoint CIVICA as the technology provider and the revised redundancy reserve, which she said was a target and not a budget. The overall proposals represented a 3 year payback period.
In response to questions from Members, the Leader of Council and the Chief Executive confirmed:-
· The Government’s proposed £95,000 redundancy cap for senior officers had not been finally implemented by them.
· The strategic capacity within the senior leadership team would be provided at a lower cost than previously proposed. A number of new roles would be needed and some would be permanent and some temporary.
· The proposed new Director would be a permanent post.
· The proposed 33% was the rate of return on investment.
· There was a very detailed spreadsheet which evidenced the savings and targets.
· Since the high level business case had been agreed the previous year, the assumptions had been tested and the proposed budget was robust and sufficient to deliver the programme.
During discussion, it was noted that quarterly progress reports would be made to the Scrutiny Committee and there would be a monthly Members Bulletin. Members also thanked the Chief Executive for his Transformation presentation to them the previous week.
At the conclusion of the debate, the majority of Members were content to confirm the recommendations of the report.
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RESOLVED: |
That Full Council:- |
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|
|
i. |
Approved the further revision to the senior leadership structure as set out in section 2 of the report;
|
|
|
ii. |
Noted the revised cost of the senior leadership structure which would produce a further saving of £30,134 per year on top of the £200,537 saving outlined in the report to Council in October 2016;
|
|
|
iii. |
Agreed the revised Business Case for Transformation and noted the headline risks included in the report;
|
|
|
iv. |
Agreed the award of a contract to CIVICA UK LTD for a technology platform and services in support of the future model;
|
|
|
v. |
Noted the progress to date and the programme for delivering Transformation;
|
|
|
vi. |
Agreed the revised Transformation Programme governance arrangements as set out in section 3 and Appendix A of the report;
|
|
|
vii |
Approved that additional net savings of £539,800 be added to the Medium Term Financial Plan for 2018/19 and 2019/20;
|
|
|
viii. |
Allocated a further £756,585 from capital receipts reserved within the capital programme for transformation;
|
|
|
ix. |
Approved the use of Revenue Support Reserve for 2020/21 of £1,508,000 to fund revenue once-off costs (£564,570) and contribute to the Redundancy Reserve (£943,430);
|
|
|
x. |
Approved the use of £231,270 of General Fund Balances to support the Redundancy Reserve;
|
|
|
xi. |
Noted that the Redundancy Reserve had a target of a further £1,100,000 to find through underspends and the MTFP;
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|
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xii. |
Noted that a further £400,000 in capital receipts that could be utilised for revenue spend remain to be found to fund the Transformation Programme.
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Reason: |
To report on progress with the Transformation Programme and approve the revised business case for the programme, the award of the technology partner contract and a revised senior structure. |
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(Voting: 47 in favour, 0 against, 3 abstentions)
Supporting documents:
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