Items
No. |
Item |
67. |
Minutes of Previous Meeting
To approve as a
correct record the minutes of the District Executive meeting held
on 2nd October 2014.
Minutes:
The minutes of the
District Executive meeting held on 2nd October 2014,
copies of which had been circulated, were taken as read and, having
been approved as a correct record, were signed by the Chairman.
|
68. |
Apologies for Absence
Minutes:
Apologies for absence
were received from Councillor Peter Seib and Rina Singh (Strategic Director).
|
69. |
Declarations of Interest
Minutes:
Councillors Tim Carroll
and Angie Singleton declared a personal and prejudicial interest in
Agenda item 8: Non Domestic Rates (NDR) – Discretionary Rate
Relief Policy, as Trustees of charitable bodies who benefitted from
the Policy. They confirmed that they
would leave the room during discussion of this item.
|
70. |
Public Question Time
Minutes:
It was agreed
that members of the public present would be allowed to speak at the
time the item they were attending for was to be discussed.
|
71. |
Chairman's Announcements
Minutes:
The Chairman took the
opportunity to thank Roger Meecham, Engineer, who was to retire
that day following 48 years of service to the Council. He said that Mr Meecham’s knowledge of drainage and areas of
flooding in the district were without exception and he wished him
well in his retirement. He presented Mr
Meecham with a certificate to commemorate his 48 years service to the Council and Members joined in
warmly thanking him.
|
72. |
Further Main Modifications to the South Somerset Local Plan (2006 - 2028) PDF 269 KB
Additional documents:
Decision:
RESOLVED:
|
That District
Executive:-
|
|
1.
|
Approved the further Main Modifications (see Appendix A) and
minor amendments and recommend they are approved by Full Council
for submission to the Planning Inspectorate; and
|
|
2.
|
Noted that
the further Main Modifications had been subject to statutory
consultation, Sustainability Appraisal, Habitat Regulations
Assessment and Equality Analysis as required.
|
Reason:
|
To
approve the four further Main Modifications (MMs) and minor
amendments to the South Somerset Local Plan (2006 – 2028) and
recommend their endorsement by SSDC Full Council.
|
Minutes:
The Chairman drew
Members attention to a recent planning appeal decision at Gold Well
Farm, Crewkerne which confirmed the
Councils approach to its 5 year land supply. He agreed to circulate a copy of the appeal
decision to all Members.
The Portfolio Holder for
Finance and Spatial Planning outlined the history of the proposed
Main Modifications to the Local Plan and the two proposed changes
in light of the public consultation. He
said if the modifications were agreed by District Executive and
Council then they would be submitted to the Planning Inspector the
following day.
The Principal Spatial
Planner outlined the four Main Modifications to the Local Plan and
the proposed changes to some wording before submission to the
Planning Inspector as: the simplification of wording to Main
Modification 9 relating to landscaping; the removal of the East and
North Coker buffer zone; the removal of the specific figure of
employment land delivery in Rural Settlements and the early review
of housing and employment provision in Wincanton, to be completed
within 3 years of adoption of the Local Plan.
The Chairman of the
Scrutiny Committee suggested, for clarity, that the words
‘statutory consultation’ be added to recommendation 2
and this was agreed.
In response to questions from Members, the
Principal Spatial Planner advised that:-
·
The proposal to remove the specific figure of employment land
delivery in rural settlements would not affect that allocated in
market towns.
·
A halt on new housing in Wincanton would not be justified but
should be resolved through the proposed early review of policy
SS5.
·
Two investigations had been carried out at identified sites within
the proposed North East Yeovil development site and no anthrax
spores had been found. Further investigation work would be carried
out as part of the planning application process working with the
local community, the landowner and developer. If anthrax spores were subsequently found then
there would be an approved mitigation strategy.
·
If Members felt that housing development in a particular area was
not in line with proposed employment land then work could be done
with Economic Development staff to provide evidence of this.
At the conclusion of the
debate, Members were content to confirm the recommendations for
approval by Full Council.
RESOLVED:
|
That District
Executive:-
|
|
1.
|
approved
the further Main Modifications (see Appendix A) and minor
amendments and recommend they are approved by Full Council for
submission to the Planning Inspectorate; and
|
|
2.
|
noted that the further Main Modifications had been
subject to statutory consultation, Sustainability Appraisal,
Habitat Regulations Assessment and Equality Analysis as
required.
|
Reason:
|
To
approve the four further Main Modifications (MMs) and minor
amendments to the South Somerset Local Plan (2006 – 2028) and
recommend their endorsement by SSDC Full Council.
|
|
73. |
Report of Joint Scrutiny Task and Finish Group - Broadband PDF 181 KB
Additional documents:
Decision:
RESOLVED:
|
That District Executive
noted the report of the Joint Scrutiny Task and Finish Group.
|
Reason:
|
To
consider the findings of the Scrutiny Task and Finish Group
conducted jointly with East Devon District Council looking into the
Connecting Devon and Somerset Broadband project.
|
Minutes:
The report was
introduced by Councillor Tim Wood, Chairman of East Devon DC
Overview and Scrutiny Committee, whose
Members had participated in the joint review with SSDC
Councillors. He advised that the review
had been particularly frustrating as there was little they had
achieved. During consideration of the
report at East Devon DC the previous day, they had added a further
recommendation to make representations to the House of Commons
Committee on Environment Food and Rural Affairs on the inadequacy
and ineffectiveness of the broadband programme for rural areas and
to alert the Committee to the Council’s concerns about the
Connecting Devon and Somerset’s approach.
The Committee was then
addressed by Mr G Long of Upottery
Parish Council, who had contributed to the joint Task and Finish
review. He said that fast broadband was
considered as the third essential utility nowadays and towns were
benefitting rather than villages. He
hoped the process would be more open in future as the public would
be watching the tender process on 20th November.
The Chairman asked that
Members note the report and the recommendations of the Joint Task
and Finish Group be taken and added to the report at Agenda item 9:
Superfast Broadband Extension Programme. Members were in agreement with this.
RESOLVED:
|
That District Executive
noted the report of the Joint Scrutiny Task and Finish Group.
|
Reason:
|
To
consider the findings of the Scrutiny Task and Finish Group
conducted jointly with East Devon District Council looking into the
Connecting Devon and Somerset Broadband project.
|
|
74. |
Non Domestic Rates (NDR) – Discretionary Rate Relief Policy PDF 281 KB
Additional documents:
Decision:
RESOLVED:
|
That District Executive
recommended to Council:-
|
|
a.
|
the draft
Discretionary Rate Relief Policy (as amended) and Schedule 1 at
Appendix A for approval;
|
|
b.
|
the
policy implementation date of 1 April 2015;
|
|
c.
|
a
transitional period on one year for current recipients to ensure
that they have sufficient time to manage any financial impact from
the changes;
|
|
d.
|
to note the
recommendations from the Scrutiny Task and Finish Group attached at
Appendix C;
|
|
e.
|
to consider the
Equalities Impact Assessment at Appendix D in approving (1)
above;
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|
f.
|
to consider the public consultation responses at
Appendix B in approving (1) above.
|
Reason:
|
To
recommend the Discretionary Rate Relief Policy to Council for
approval.
|
Minutes:
(Councillors Tim Carroll and Angie Singleton, having earlier
declared a personal and prejudicial interest, left the room during
consideration of this item).
The Chairman
complimented the Scrutiny Task and Finish Group for their
assistance in reviewing the policy.
The Revenues and
Benefits Manager introduced the policy and advised that the Task
and Finish Group had reviewed the policy in the same way in which
the Council Tax Rate Relief had been conducted, on the key
principle that businesses who received some discretionary rate
relief should also make some contribution to business rates and he
outlined the key changes which the policy proposed, including the
one year transition period for existing applicants.
The Chairman of the
Scrutiny Committee said the Task and Finish review had been very
detailed and time consuming and she thanked Jo Gale, Scrutiny
Manager, Donna Parham, Assistant Director, and Ian Potter, Revenues
and Benefits Manager, for their assistance in conducting the
review. She confirmed that the Scrutiny
Committee were content with the policy.
In response to questions
from Members, the Assistant Director (Finance and Corporate
Services) and the Revenues and Benefits Manager confirmed
that:-
·
Dentists and Hairdressers in rural locations were specifically set
out in legislation.
·
Local Charity Shops fared better under the proposed policy than
National Charity Shops.
·
They would add a point of clarification to the policy relating to
not for profit organisations to include organisations which did not
distribute profits to shareholders.
·
At the current time, there was no mention of animal welfare in the
Council Plan and therefore the Scrutiny Task and Finish Group
members had found no policy reason to extend the scheme to cover
support to Animal Trusts, however, they were eligible to apply to
the Hardship Scheme if required.
·
The relief to organisations listed in paragraphs 13 to 16 in the
report would have to be applied for with reasons for
justification.
At the conclusion of the
debate, Members were content to confirm the draft
Discretionary Rate Relief Policy and Schedule 1 (as amended) to
Full Council for approval.
RESOLVED:
|
That District Executive
recommended to Council:-
|
|
a.
|
the draft
Discretionary Rate Relief Policy and Schedule 1 (as amended) at
Appendix A for approval;
|
|
b.
|
the
policy implementation date of 1 April 2015;
|
|
c.
|
a
transitional period on one year for current recipients to ensure
that they have sufficient time to manage any financial impact from
the changes;
|
|
d.
|
to note the
recommendations from the Scrutiny Task and Finish Group attached at
Appendix C;
|
|
e.
|
to consider the
Equalities Impact Assessment at Appendix D in approving (1)
above;
|
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f.
|
to consider the public consultation responses at
Appendix B in approving (1) above.
|
Reason:
|
To recommend the Discretionary
Rate Relief Policy to Council for approval.
|
|
75. |
Superfast Broadband Extension Programme - Interim Report on Options and Requirements PDF 205 KB
Decision:
RESOLVED:
|
That District Executive
noted and agreed:-
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|
1.
|
the
initial assessment of different options available.
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2.
|
that
options could not be comprehensively considered and compared until
the information requested of Connecting Devon and Somerset (CDS)
was provided.
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3.
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that significant
resource was required to comprehensively investigate options for
capital investment in models of alternative provision.
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4.
|
that
clarification be sought from relevant sources, including Connecting
Devon and Somerset, and reported to members, at the earliest
opportunity as to whether the SSDC/EDDC element of the potential
£22.75 million SEP funding could be redirected to an
alternative provider outside of the Connecting Devon and Somerset
Programme.
|
|
5.
|
that
clarification be sought from relevant sources including Connecting
Devon and Somerset, and reported to members on the original
objectives of the BDUK project…was it to provide improved
access for rural residents to Superfast Broadband, in recognition
of the fact that such access is now seen as essential in modern
domestic and business life, or was it also to support cheaper
provision to SME’s in more urban areas? Members would also
like to have the position on state aid to business clarified in
relation to this point.
|
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6.
|
that whatever decisions
were taken corporately to address providing Superfast Broadband to
‘the final 10%’, there was a commitment to openness,
transparency and accountability from all those involved and there
would be no further use of Non-disclosure Agreements or
similar.
|
|
7.
|
that a working group be
established consisting of members and officers from both East Devon
DC and South Somerset DC to consider the information provided by
Connecting Devon and Somerset (CDS) and to report
progress to the respective Cabinet and Executive
Committees.
|
|
8.
|
that a submission be made to
the House of Commons Committee on Environment Food and Rural
Affairs by 19 November on the lack
of effective communication and clarity of the broadband programme for
rural areas and to alert the Committee to this Council’s
concerns about the Connecting Devon and Somerset’s
approach.
|
Reason:
|
To
consider options available to SSDC for enhancing the delivery of
broadband beyond the 90% covered by the Devon and Somerset
Superfast Broadband Project (Connecting Devon and
Somerset).
|
Minutes:
The Assistant Director
(Economy) outlined the current position with regard to the delivery
of superfast broadband by Connecting Devon and Somerset and he
advised that SSDC officers had been invited to attend the open
market review process on 20th November. He said there was still an option for SSDC to
decide to deliver the programme alone, however, there was a risk in
doing this of duplication with another broadband programme.
During discussion the
following points were made:-
·
It had been assumed that urban areas would be fully covered by the
superfast broadband programme but it appeared they were not.
·
Providing a superfast broadband access point in rural communities
was vital.
·
Giving priority to businesses should not be to the detriment of
rural premises, including farms.
·
Economic Development officers from both SSDC and EDDC should be
involved in the programme.
At the conclusion of the
debate, Members agreed the addition of the recommendations from the
Scrutiny Task and Finish Group, the establishment of a working
group made up of Councillors from both SSDC and EDDC and to make
representations to the House of Commons Committee on Environment
Food and Rural Affairs.
RESOLVED:
|
That District Executive
noted and agreed:-
|
|
1.
|
the
initial assessment of different options available.
|
|
2.
|
that
options cannot be comprehensively considered and compared until the
information requested of Connecting Devon and Somerset (CDS) is
provided.
|
|
3.
|
that significant
resource was required to comprehensively investigate options for
capital investment in models of alternative provision.
|
|
4.
|
that clarification be
sought from relevant sources, including Connecting Devon and
Somerset, and reported to members, at the earliest opportunity as
to whether the SSDC/EDDC element of the potential £22.75
million SEP funding could be redirected to an alternative provider
outside of the Connecting Devon and Somerset Programme.
|
|
5.
|
that clarification be
sought from relevant sources including Connecting Devon and
Somerset, and reported to members on the original objectives of the
BDUK project…was it to provide improved access for rural
residents to Superfast Broadband, in recognition of the fact that
such access is now seen as essential in modern domestic and
business life, or was it also to support cheaper provision to
SME’s in more urban areas? Members would also like to have
the position on state aid to business clarified in relation to this
point.
|
|
6.
|
that whatever decisions
were taken corporately to address providing Superfast Broadband to
‘the final 10%’, there was a commitment to openness,
transparency and accountability from all those involved and there
would be no further use of Non-disclosure Agreements or
similar.
|
|
7.
|
that a working group be
established consisting of members and officers from both East Devon
DC and South Somerset DC to consider the information provided by
Connecting Devon and Somerset (CDS) and to report progress to the
respective Cabinet and Executive Committees.
|
|
8.
|
that a submission be
made to the House of Commons Committee on Environment Food and
Rural Affairs by 19 November on the lack of effective communication
and clarity of the broadband programme for ...
view the full minutes text for item 75.
|
|
76. |
Adoption of Housing Strategy Implementation Plan PDF 226 KB
Additional documents:
Decision:
RESOLVED:
|
That District Executive
formally adopted the Housing Strategy Implementation Plan.
|
Reason:
|
To adopt
the Housing Strategy Implementation Plan as the
Council’s overall strategic approach to housing provision
across the district.
|
Minutes:
The Chairman, as
Portfolio Holder for Strategy and Policy, thanked those Members who
had contributed to the Housing Strategy Implementation Plan through
discussion at his Portfolio Briefings.
The Corporate Strategic
Housing Manager advised that the Implementation Plan followed the
adoption of the County-Wide Housing Strategy Plan, agreed in March
2014. The Implementation Plan had been
discussed at a Scrutiny Task and Finish Group and their comments
had been incorporated into the final document.
The Chairman of the
Scrutiny Committee confirmed that they were content with the
recommendations.
At the conclusion of the
debate, Members were pleased to formally adopt the Housing Strategy
Implementation Plan.
RESOLVED:
|
That District Executive
formally adopted the Housing Strategy Implementation Plan.
|
Reason:
|
To
adopt the Housing Strategy Implementation Plan as the Council’s overall strategic approach to housing
provision across the district.
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77. |
Upgrade of E5 Financial System PDF 153 KB
Additional documents:
Decision:
RESOLVED:
|
That District
Executive agreed:-
|
|
1.
|
that the E5
Financial System be implemented at a capital cost of
£106,000, of which £96,000 to come from the ICT
Replacement Fund and £10,000 from the already approved ICT
Hardware Replacement Programme.
|
|
2.
|
that the
revenue implication, of £5,000 is added to the Medium Term
Financial Plan for 2015/16.
|
Reason:
|
To
upgrade of the current financial
system to keep up with legislation, technological advances and
ensure efficient processes.
|
Minutes:
The Portfolio Holder for
Finance and Spatial Planning advised that this was a standard
upgrade to the system, required to keep up with the user’s
needs, legislation and technological advances.
In response to a
question, the Assistant Director (Finance and Corporate Services)
advised that it was necessary to keep in line with corporate
software upgrades.
The Scrutiny Committee
confirmed their agreement and Members were content to confirm the
recommendations of the report.
RESOLVED:
|
That District
Executive agreed:-
|
|
1.
|
that the E5
Financial System be implemented at a capital cost of
£106,000, of which £96,000 to come from the ICT
Replacement Fund and £10,000 from the already approved ICT
Hardware Replacement Programme.
|
|
2.
|
that the
revenue implication, of £5,000 be added to the Medium Term
Financial Plan for 2015/16.
|
Reason:
|
To
upgrade of the current financial
system to keep up with legislation, technological advances and
ensure efficient processes.
|
|
78. |
2014/15 Capital Budget Monitoring Report for the Quarter ending 30th September 2014 PDF 268 KB
Additional documents:
Decision:
RESOLVED:
|
That District
Executive:-
|
|
a.
|
noted the
spend of £487,000 so far on capital for 2014/15 and approve
the revised capital programme for 2014/15 and beyond (paragraph 6
and 7);
|
|
b.
|
noted the
progress of individual capital schemes as detailed in Appendix
A;
|
|
c.
|
noted the slippage over
£50,000 in the capital programme as detailed in paragraph
10;
|
|
d.
|
approved the
virement of £30,000 outline in
paragraph 11;
|
|
e.
|
approved the revenue
contribution of £42,000 to capital outlined in paragraph
12;
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f.
|
approved the
re-allocation of funding as detailed in paragraph 13;
|
|
g.
|
noted the schemes that
were approved prior to 2010, as detailed in Appendix D, and confirm
approval for those projects that they wish to remain in the
programme
|
|
h.
|
noted the total land
disposals to registered social landlords as detailed in Appendix
B;
|
|
i.
|
note the balance of S106
deposits by developers held in a reserve as detailed in Appendix
C;
|
|
j.
|
noted the current position with regard to funds held
by the Wessex Home Improvement Loans as detailed in paragraph
17.
|
Reason:
|
To
update Members on the current financial position of the capital
programme of the Council and to report the reasons for variations
from approved budgets for the period 1st July to
30th September 2014
|
Minutes:
The Portfolio Holder for
Finance and Spatial Planning advised that this was the standard
quarterly budgeting report which was also reported to the Area
Committees.
There was no debate and
Members were content to confirm the recommendations of the
report.
RESOLVED:
|
That District
Executive:-
|
|
a.
|
noted the
spend of £487,000 so far on capital for 2014/15 and approve
the revised capital programme for 2014/15 and beyond (paragraph 6
and 7);
|
|
b.
|
noted the
progress of individual capital schemes as detailed in Appendix
A;
|
|
c.
|
noted the slippage over
£50,000 in the capital programme as detailed in paragraph
10;
|
|
d.
|
approved the
virement of £30,000 outline in
paragraph 11;
|
|
e.
|
approved the revenue
contribution of £42,000 to capital outlined in paragraph
12;
|
|
f.
|
approved the
re-allocation of funding as detailed in paragraph 13;
|
|
g.
|
noted the schemes that
were approved prior to 2010, as detailed in Appendix D, and confirm
approval for those projects that they wish to remain in the
programme
|
|
h.
|
noted the total land
disposals to registered social landlords as detailed in Appendix
B;
|
|
i.
|
noted the balance of
S106 deposits by developers held in a reserve as detailed in
Appendix C;
|
|
j.
|
noted the current position with regard to funds held
by the Wessex Home Improvement Loans as detailed in paragraph
17.
|
Reason:
|
To
update Members on the current financial position of the capital
programme of the Council and to report the reasons for variations
from approved budgets for the period 1st July to
30th September 2014
|
|
79. |
2014/15 Revenue Budget Monitoring Report for the Quarter ending 30th September 2014 PDF 319 KB
Additional documents:
Decision:
RESOLVED:
|
That District
Executive:-
|
|
a.
|
Noted the
current 2014/15 financial position of the Council;
|
|
b.
|
Noted the
reasons for variations to the previously approved budgets as
detailed in paragraphs 3.3;
|
|
c.
|
Noted the transfers made
to and from reserves outlined in paragraph 11.1 and the position of
the Area Reserves as detailed in Appendix C and the Corporate
Reserves as detailed in Appendix D;
|
|
d.
|
Noted the virements made under delegated authority as
detailed in Appendix B;
|
|
e.
|
Approved the
virements reported in paragraph 4.
|
Reason:
|
To
update Members on the current financial position of the revenue
budgets of the Council and to report the reasons for variations
from approved budgets for the period 1st April to
30th September 2014.
|
Minutes:
The Portfolio Holder for
Finance and Spatial Planning drew Members attention to the revised
budget as at 30th September at point 3.2 of the
report. He said that whilst there was a
projected underspend of £559,800
part of that was planning application income which was in excess of
that projected.
The Assistant Director
(Finance and Corporate Services) advised that the virement in paragraph 4 was for legal fees in
connection with planning appeals.
In response to questions
from the Scrutiny Committee, the Assistant Director (Finance and
Corporate Services) agreed to provide an executive summary in the
next quarterly monitoring report.
At the conclusion of the
debate, Members were content to confirm the recommendations of the
report.
RESOLVED:
|
That District
Executive:-
|
|
a.
|
noted the
current 2014/15 financial position of the Council;
|
|
b.
|
noted the
reasons for variations to the previously approved budgets as
detailed in paragraphs 3.3;
|
|
c.
|
noted the transfers made
to and from reserves outlined in paragraph 11.1 and the position of
the Area Reserves as detailed in Appendix C and the Corporate
Reserves as detailed in Appendix D;
|
|
d.
|
noted the virements made under delegated authority as
detailed in Appendix B;
|
|
e.
|
approved the virements
reported in paragraph 4.
|
Reason:
|
To
update Members on the current financial position of the revenue
budgets of the Council and to report the reasons for variations
from approved budgets for the period 1st April to
30th September 2014.
|
|
80. |
Wyndham Park Community Facilities PDF 186 KB
Decision:
RESOLVED:
|
That District Executive
approved a grant of up to £400,000 towards the cost of
providing community facilities for the development at Wyndham
Park.Subject to the following conditions:
·
The grant will be held by SSDC until it is required in order to
facilitate the provision of community facilities on Wyndham Park
subject to a formal agreement and in accordance with SSDC’s
financial regulations.
·
The grant will be made as a capital contribution towards the cost
of the provision of community facilities at Wyndham park, on the
understanding that Yeovil Without Parish Council or a community
group take ownership of the hall on behalf of the community, if
required, and will be responsible for the management and
maintenance of the facility once it is complete.
·
Any land purchase would be subject to a District Valuer valuation together with clarity in terms of
the likely planning issues relating to the selected site.
·
The VAT implications of any future delivery model will be fully
considered before implementation.
·
That authority to agree the final conditions be delegated to the Leader, Portfolio Holder and the
Assistant Director – Communities.
|
Reason:
|
To
approve for a grant of up to £400,000 towards the cost of
providing community facilities for the new development at Wyndham
Park, Yeovil.
|
Minutes:
The Chairman introduced
the report and advised that although the grant may not be
sufficient to complete the project, it was a commitment to start
the process.
The Chairman of the
Scrutiny Committee confirmed that they felt it was important that
the scheme progressed and they were content to endorse the
recommendations.
During discussion,
Members expressed their support for the scheme. It was proposed that the second condition be
amended to include the words ‘or a community group’ and
this was agreed. At the conclusion of
the debate, Members were content to approve the grant towards the
cost of providing community facilities for the development at
Wyndham Park.
RESOLVED:
|
That District Executive
approved a grant of up to £400,000 towards the cost of
providing community facilities for the development at Wyndham
Park.Subject to the following conditions:
·
The grant will be held by SSDC until it is required in order to
facilitate the provision of community facilities on Wyndham Park
subject to a formal agreement and in accordance with SSDC’s
financial regulations.
·
The grant will be made as a capital contribution towards the cost
of the provision of community facilities at Wyndham park, on the
understanding that Yeovil Without Parish Council or a community
group take ownership of the hall on behalf of the community, if
required, and will be responsible for the management and
maintenance of the facility once it is complete.
·
Any land purchase would be subject to a District Valuer valuation together with clarity in terms of
the likely planning issues relating to the selected site.
·
The VAT implications of any future delivery model will be fully
considered before implementation.
·
That authority to agree the final conditions is delegated to the
Leader, Portfolio holder and the Assistant Director –
Communities.
|
Reason:
|
To
approve for a grant of up to £400,000 towards the cost of
providing community facilities for the new development at Wyndham
Park, Yeovil.
|
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81. |
Draft Proposals of the Community Governance Review of Lopen Parish Council PDF 234 KB
Decision:
RESOLVED:
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That District
Executive recommend that Council:-
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1.
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note the results of the
consultation;
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2.
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note that the significant majority of the valid responses
received were in favour of the original proposal by
Lopen Parish Council and therefore the draft recommendation
for further consultation to Council be: “To accept the
majority vote from the people of Lopen and to agree
to increase the number of Parish Councillors to seven”.
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3.
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agree to publish the
results of the consultation;
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4.
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note that a further period of
consultation on the results of the initial consultation responses
will take place;
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5.
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note that a further report will be brought to Council in order
that a decision may be made in respect of the final recommendations
of the Review.
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Reason:
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To report
the outcome of the initial public consultation (Community
Governance Review) which has taken place in the
parish of Lopen on the proposal to increase the
number of Parish Councillors.
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Minutes:
There was no debate and
Members were content to confirm the recommendations for approval by
Full Council.
RESOLVED:
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That District
Executive recommend that Council:-
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|
1.
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note the results of the
consultation;
|
|
2.
|
note that the significant majority of the valid responses
received were in favour of the original proposal by
Lopen Parish Council and therefore the draft recommendation
for further consultation to Council be: “To accept the
majority vote from the people of Lopen and to agree
to increase the number of Parish Councillors to seven”.
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|
3.
|
agree to publish the
results of the consultation;
|
|
4.
|
note that a further period of
consultation on the results of the initial consultation responses
will take place;
|
|
5.
|
note that a further report will be brought to Council in order
that a decision may be made in respect of the final recommendations
of the Review.
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Reason:
|
To report
the outcome of the initial public consultation (Community
Governance Review) which has taken place in the
parish of Lopen on the proposal to increase the
number of Parish Councillors.
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|
82. |
District Executive Forward Plan PDF 77 KB
Additional documents:
Decision:
RESOLVED:
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That the District
Executive approved the updated Executive Forward Plan for
publication as attached at Appendix A with the following
amendments;
·
Presentation from the Environment Agency on the
flooding trigger point documents – December 2014
·
Somerset Rivers Authority update and progress
report
·
Non-Domestic Rates (NDR) Pooling
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Reason:
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The Forward Plan is a statutory
document.
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Minutes:
The following
additions and amendments to the Forward Plan were noted:
·
Environment Agency on the flooding trigger point
documents – December 2014
·
Somerset Rivers Authority update and progress report
– December 2014
·
Non-Domestic Rates (NDR) Pooling – December
2014
RESOLVED:
|
That the District
Executive approved the updated Executive Forward Plan for
publication as attached at Appendix A with the following
amendments;
·
Presentation from the Environment Agency on the
flooding trigger point documents – December 2014
·
Somerset Rivers Authority update and progress report
– December 2014
- Non-Domestic Rates (NDR) Pooling – December
2014
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Reason:
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The Forward Plan is a statutory
document.
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83. |
Monthly Performance Snapshot PDF 202 KB
Decision:
Members noted the
monthly performance snapshot data.
Minutes:
The Chairman advised
that the information was currently provided to Councillors at East
Devon DC who found it very informative and it would now be provided
on a monthly basis for SSDC Members to feedback to their Town and
Parish Councils. Any suggestions for
information to be included would be welcome.
The Chief Executive
noted that Members may find it useful to answer any questions from
members of the public as well.
Members noted the
monthly performance snapshot data.
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84. |
Date of Next Meeting
Members are asked
to note that the next scheduled meeting of the District Executive
will take place on Thursday, 4th December 2014 in the
Council Chamber, Council Offices, Brympton Way, Yeovil commencing at 9.30 a.m.
Minutes:
Members noted that the
next scheduled meeting of the District Executive would take place
on Thursday 4th December 2014 in the Council Chamber,
Council Offices, Brympton Way, Yeovil
commencing at 9.30 a.m.
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85. |
Exclusion of Press and Public PDF 72 KB
Decision:
RESOLVED:
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that
the following item be considered in Closed Session by virtue of the
Local Government Act 1972, Schedule 12A under Paragraph 3:
“Information relating to the financial or business affairs of
any particular person (including the authority holding that
information).”
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Minutes:
RESOLVED:
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that
the following item be considered in Closed Session by virtue of the
Local Government Act 1972, Schedule 12A under Paragraph 3:
“Information relating to the financial or business affairs of
any particular person (including the authority holding that
information).”
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86. |
Delivery of the Car Parking Strategy (Confidential)
Decision:
This item was withdrawn from the
Agenda.
Minutes:
This item was withdrawn
from the Agenda.
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