Agenda, decisions and minutes

RESOLVED:

That District Executive:

1.

approved the Draft SWP Business Plan 2017-22 on behalf of the authority. 

2.

provided the following suggestion for the Board to consider or for inclusion in the next iteration of the Plan:

·         The reinstatement of funding for promotion of recycling in schools.

Reason:

To review and confirm the Somerset Waste Partnership's Business Plan 2017-22.

RESOLVED:

That District Executive agreed:

1.

to request that Full Council approve the loan of £3.5 million to Somerset Waste Partnership towards the purchase of new recycling vehicles;

2.

to note that this capital expenditure would be added to the Capital Programme, and that the principal payments received would be capital receipts;

3.

to note the additional interest in the region of £29,255 per annum would be added to the Medium Term Financial Plan for 2018/19.

Reason:

To seek approval for South Somerset District Council to loan the Somerset Waste Partnership (SWP) £3.5 million towards the purchase of new refuse vehicles.

RESOLVED:

That District Executive agreed:

1.

to request that Full Council approve the loan of £3.5 million to Somerset Waste Partnership towards the purchase of new recycling vehicles;

2.

to note that this capital expenditure would be added to the Capital Programme, and that the principal payments received would be capital receipts;

3.

to note the additional interest in the region of £29,255 per annum would be added to the Medium Term Financial Plan for 2018/19.

Reason:

To seek approval for South Somerset District Council to loan the Somerset Waste Partnership (SWP) £3.5 million towards the purchase of new refuse vehicles.

RESOLVED:

That District Executive endorsed and recommended that Full Council:

1.

notes the update about the Heart of the South West (HotSW) Combined Authority / devolution deal proposals (including noting that a Joint Committee, if established, will have responsibility for developing future ‘deal’ and combined authority proposals for recommendation to the constituent authorities);

2.

approves the proposals for the HotSW Productivity Plan preparation and consultation proposals (including noting that a Joint Committee, if established, will have responsibility for approving and overseeing the implementation of the Productivity Plan);

3.

agrees:

(a)   ‘In principle’ to the establishment of a HotSW Joint Committee with a Commencement Date of Friday 1st September 2017 in accordance with the summary proposals set out in this report;

(b)   That the ‘in principle’ decision at (a) above is subject to further recommendation and report to the constituent authorities after the County Council elections in May 2017 and confirmatory decisions to: approve the establishment of the Joint Committee; a constitutional ‘Arrangements’ document; an ‘Inter-Authority Agreement’ setting out the support arrangements; appoint representatives to the Join Committee; and appoint an Administering Authority.  

Reason:

The urgent and essential need to improve productivity across the HotSW area is the driver for the recommendations in this report.

RESOLVED:

That District Executive endorsed and recommended that Full Council:

1.

notes the update about the Heart of the South West (HotSW) Combined Authority / devolution deal proposals (including noting that a Joint Committee, if established, will have responsibility for developing future ‘deal’ and combined authority proposals for recommendation to the constituent authorities);

2.

approves the proposals for the HotSW Productivity Plan preparation and consultation proposals (including noting that a Joint Committee, if established, will have responsibility for approving and overseeing the implementation of the Productivity Plan);

3.

agrees:

(a)   ‘In principle’ to the establishment of a HotSW Joint Committee with a Commencement Date of Friday 1st September 2017 in accordance with the summary proposals set out in this report;

(b)   That the ‘in principle’ decision at (a) above is subject to further recommendation and report to the constituent authorities after the County Council elections in May 2017 and confirmatory decisions to: approve the establishment of the Joint Committee; a constitutional ‘Arrangements’ document; an ‘Inter-Authority Agreement’ setting out the support arrangements; appoint representatives to the Join Committee; and appoint an Administering Authority.  

Reason:

The urgent and essential need to improve productivity across the HotSW area is the driver for the recommendations in this report.

RESOLVED:

That District Executive endorsed and recommended that Full Council agree to:

a.

approval of the overall Revenue Budget for 2017/18 of £17,379,200 and the Revenue Account Summary as shown at Appendix A and note future year projections outlined in paragraph 33;

b.

approval of the detailed budgets for the District Executive and four Area Committees as shown at Appendix B;

c.

approve the increase of £5.00 per annum in the Council Tax for 2017/18 for South Somerset District Council, which will result in a Band D charge of £157.48;

d.

approve the transfer of £109,729 to the Somerset Rivers Authority;

e.

approval of the additional expenditure for budget pressure bids and removal of 16/17 once offs as shown in Appendix C;

f.

approval of the savings proposals in Appendix D in conjunction with the equalities checks;

g.

note the current position and future estimation of reserves and balances as shown in paragraphs 59-62;

h.

note the deferral of new capital schemes pending the finalisation of the Council Plan 2017/18 Annual Plan;

i.

note the Minimum Revenue Provision (MRP) Statement and Capital Prudential Indicators as attached at Appendix E.

Reason:

To seek approval for the proposed 2017/18 Revenue Budget, Medium Term Financial Plan (Revenue Budgets for 2017/18 to 2021/22) that will be recommended to Full Council. 

RESOLVED:

That District Executive endorsed and recommended that Full Council agree to:

a.

approval of the overall Revenue Budget for 2017/18 of £17,379,200 and the Revenue Account Summary as shown at Appendix A and note future year projections outlined in paragraph 33;

b.

approval of the detailed budgets for the District Executive and four Area Committees as shown at Appendix B;

c.

approve the increase of £5.00 per annum in the Council Tax for 2017/18 for South Somerset District Council, which will result in a Band D charge of £157.48;

d.

approve the transfer of £109,729 to the Somerset Rivers Authority;

e.

approval of the additional expenditure for budget pressure bids and removal of 16/17 once offs as shown in Appendix C;

f.

approval of the savings proposals in Appendix D in conjunction with the equalities checks;

g.

note the current position and future estimation of reserves and balances as shown in paragraphs 59-62;

h.

note the deferral of new capital schemes pending the finalisation of the Council Plan 2017/18 Annual Plan;

i.

note the Minimum Revenue Provision (MRP) Statement and Capital Prudential Indicators as attached at Appendix E.

Reason:

To seek approval for the proposed 2017/18 Revenue Budget, Medium Term Financial Plan (Revenue Budgets for 2017/18 to 2021/22) that will be recommended to Full Council. 

RESOLVED:

That District Executive agreed to:

a.

note the current 2016/17 financial position of the Council;

b.

note the reasons for variations to the previously approved Directorate Budgets as detailed in paragraphs 3.2;

c.

note the transfers made to and from reserves outlined in paragraph 11.2 and the position of the Area Reserves as detailed in Appendix C and the Corporate Reserves as detailed in Appendix D;

d.

note the virements made under delegated authority as detailed in Appendix B;

e.

return the save to earn reserve of £50,000 to general balances.

Reason:

To agree the current financial position of the revenue budgets of the Council and to report the reasons for variations from approved budgets for the period 1^st April to 31^st December 2016.

RESOLVED:

That District Executive agreed to:

a.

note the current 2016/17 financial position of the Council;

b.

note the reasons for variations to the previously approved Directorate Budgets as detailed in paragraphs 3.2;

c.

note the transfers made to and from reserves outlined in paragraph 11.2 and the position of the Area Reserves as detailed in Appendix C and the Corporate Reserves as detailed in Appendix D;

d.

note the virements made under delegated authority as detailed in Appendix B;

e.

return the save to earn reserve of £50,000 to general balances.

Reason:

To agree the current financial position of the revenue budgets of the Council and to report the reasons for variations from approved budgets for the period 1^st April to 31^st December 2016.

RESOLVED:

That District Executive agreed to:

a.

approve the revised capital programme spend as detailed in paragraph 6;

b.

note the slippage over £50,000 in the capital programme as detailed in paragraph 8;

c.

approve the virements of £30,000 outline in paragraph 9;

d.

note the allocation of additional funding to be used within the capital programme as detailed in paragraph 11;

e.

note the balance of capital receipts received for utilisation on the transformation programme in paragraph 12;

f.

note the total land disposals to registered social landlords as detailed in paragraph 13;

g.

note the balance of S106 deposits by developers held in paragraph 14;

h.

note the current position with regard to funds held by the Wessex Home Improvement Loans as detailed in paragraph 15;

i.

note the progress of individual capital schemes as detailed in Appendix A;

j.

note the schemes that were approved prior to 2012, as detailed in Appendix B.

Reason:

To agree the current financial position of the capital programme of the Council and to report the reasons for variations from approved budgets for the period 1^st October 2016 to 31^st December 2016.

RESOLVED:

That District Executive agreed to:

a.

approve the revised capital programme spend as detailed in paragraph 6;

b.

note the slippage over £50,000 in the capital programme as detailed in paragraph 8;

c.

approve the virements of £30,000 outline in paragraph 9;

d.

note the allocation of additional funding to be used within the capital programme as detailed in paragraph 11;

e.

note the balance of capital receipts received for utilisation on the transformation programme in paragraph 12;

f.

note the total land disposals to registered social landlords as detailed in paragraph 13;

g.

note the balance of S106 deposits by developers held in paragraph 14;

h.

note the current position with regard to funds held by the Wessex Home Improvement Loans as detailed in paragraph 15;

i.

note the progress of individual capital schemes as detailed in Appendix A;

j.

note the schemes that were approved prior to 2012, as detailed in Appendix B.

Reason:

To agree the current financial position of the capital programme of the Council and to report the reasons for variations from approved budgets for the period 1^st October 2016 to 31^st December 2016.

RESOLVED:

That District Executive agreed:

a.

to introduce the two new Public Space Protection Orders: one for dog fouling and dogs on leads across the district and one for dog exclusion at the fenced area at Yeovil Country Park, as set out in Annex 1 of the Agenda report;

b.

to set the level of fixed penalty notices for contravening the Public Space Protection Orders at £80, reduced to £50 if paid within 10 days;

c.

that the change in legislation be advised to all Town & Parish Councils detailing the requirements should they wish to request a PSPO in their locality.

Reason:

To agree to the approval of two Public Space Protection Orders; one for dog fouling and dogs on leads across the district and one for dog exclusion at the fenced area at Yeovil Country Park.

RESOLVED:

That District Executive agreed:

a.

to introduce the two new Public Space Protection Orders: one for dog fouling and dogs on leads across the district and one for dog exclusion at the fenced area at Yeovil Country Park, as set out in Annex 1 of the Agenda report;

b.

to set the level of fixed penalty notices for contravening the Public Space Protection Orders at £80, reduced to £50 if paid within 10 days;

c.

that the change in legislation be advised to all Town & Parish Councils detailing the requirements should they wish to request a PSPO in their locality.

Reason:

To agree to the approval of two Public Space Protection Orders; one for dog fouling and dogs on leads across the district and one for dog exclusion at the fenced area at Yeovil Country Park.

RESOLVED:

That District Executive agreed to take no further action on the Allowenshay Private Water Supply after considering that all reasonable efforts to resolve the matterhad been made.

Reason:

To consider the options available following partial non-compliance with a notice served under Section 80 of the Water Industry Act 1991 regarding improvements to the private water supply in the village of Allowenshay.

RESOLVED:

That District Executive agreed to take no further action on the Allowenshay Private Water Supply after considering that all reasonable efforts to resolve the matterhad been made.

Reason:

To consider the options available following partial non-compliance with a notice served under Section 80 of the Water  ...  view the full minutes text for item 133.

RESOLVED:

That District Executive recommend that Council:

i.

note the results of the consultation and agree to publish them

ii.

agree that the final recommendation be: “To accept the vote from the people of Brympton to agree to increase the number of Parish Councillors to twelve”

iii.

agree to draw up a Reorganisation Order to give effect to this recommendation.

Reason:

To report the outcome of the final public consultation (Community Governance Review) which has taken place in the parish of Brympton on the proposal to increase the number of Parish Councillors from eleven to twelve (under the provisions of Part 4 of the Local Government and Public Involvement in Health Act 2007).

RESOLVED:

That District Executive recommend that Council:

i.

note the results of the consultation and agree to publish them

ii.

agree that the final recommendation be: “To accept the vote from the people of Brympton to agree to increase the number of Parish Councillors to twelve”

iii.

agree to draw up a Reorganisation Order to give effect to this recommendation.

Reason:

To report the outcome of the final public consultation (Community Governance Review) which has taken place in the parish of Brympton on the proposal to increase the number of Parish Councillors from eleven to twelve (under the provisions of Part 4 of the Local Government and Public Involvement in Health Act 2007).

RESOLVED:

That the District Executive:-

1.

approved the updated Executive Forward Plan for publication as attached at Appendix A, with the following amendments;

• Revisions to the Discretionary Rate Relief Policy for 2017/18 – March 2017

2.

noted the contents of the Consultation Database as shown at Appendix B, with the following additional consultation:

• Building our Industrial Strategy.

Reason:

The Forward Plan is a statutory document.

RESOLVED:

That the District Executive:-

1.

approved the updated Executive Forward Plan for publication as attached at Appendix A, with the following amendments;

• Revisions to the Discretionary Rate Relief Policy for 2017/18 – March 2017

2.

noted the contents of the Consultation Database as shown at Appendix B, with the following additional consultation:

• Building our Industrial Strategy.

Reason:

The Forward Plan is a statutory document.