Agenda, decisions and minutes
Venue: Video-conference using Zoom meeting software
Contact: Angela Cox, Democratic Services Specialist - 01935 462148 Email: angela.cox@southsomerset.gov.uk
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Minutes of Previous Meeting To approve as a correct record the minutes of the District Executive meeting held on 5th March 2020. Minutes: The minutes of previous meeting held on 5 March 2020 were approved as a correct record and signed by the Chairman. |
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Apologies for Absence Minutes: There were no apologies for absence. It was noted that Councillor Peter Seib joined the meeting at 10.10am. |
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Declarations of Interest In accordance with the Council's current Code of Conduct (as amended 26 February 2015), which includes all the provisions relating to Disclosable Pecuniary Interests (DPI), personal and prejudicial interests, Members are asked to declare any DPI and also any personal interests (and whether or not such personal interests are also "prejudicial") in relation to any matter on the Agenda for this meeting. Members are reminded that they need to declare the fact that they are also a member of a County, Town or Parish Council as a Personal Interest. Where you are also a member of Somerset County Council and/or a Town or Parish Council within South Somerset you must declare a prejudicial interest in any business on the agenda where there is a financial benefit or gain or advantage to Somerset County Council and/or a Town or Parish Council which would be at the cost or to the financial disadvantage of South Somerset District Council. Minutes: There were no declarations of interest made by Members. |
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Public Question Time Minutes: There were no members of the public present at the meeting. |
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Chairman's Announcements Minutes: The Chairman thanked all staff for their dedication in continuing to work at home in difficult circumstances. She said that many messages of thanks had been received from the public. She also thanked the District Executive for their work in continuing to meet via video conferencing.
The Chief Executive provided a comprehensive presentation on the work of the District Council during the coronavirus pandemic. He advised that a formal report on the initial impact would be presented to the Executive in June 2020. In response to a question, the Chief Executive advised that the Council’s financial situation would be re-assessed and it was likely that a revised budget and financial strategy would have to be agreed as early as possible.
The Chairman thanked the Chief Executive for explaining the varied support work which officers had been carrying out for the community during the previous 6 weeks. |
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Allowenshay Mains Water Project PDF 96 KB Decision: This item was deferred to a future meeting of the Committee. Minutes: The Chairman confirmed that this item was deferred to a future meeting of the Committee until the financial situation of the Council could be assessed and also to explore other sources of funding for the project. |
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Access for All - Closure PDF 100 KB Decision:
Minutes: The Specialist for Strategic Planning introduced the report and reminded Members that funding had not been allocated to them at the January meeting of the Executive as their future had been uncertain at that time. He said the organisation had become financially unsustainable and was closing down by the end of June 2020. He said it left the Council without an organisation to conduct access reviews for individuals with disabilities on their behalf. He noted that the report proposed a number of options to be explored to cover the public sector equality duty.
Members expressed their disappointment as the advice from the organisation had been invaluable for the regeneration schemes across the district and welcomed a review to seek an appropriate solution.
The recommendations were proposed and seconded and unanimously agreed by Members.
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Additional documents: Decision:
Minutes: The Portfolio Holder for Finance and Legal Services advised that a valid request had been made by both Yeovilton Parish Council and Limmington Parish Meeting and it was for SSDC to conduct the review on their behalf. He proposed the recommendations be agreed and this was seconded and unanimously agreed by Members
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District Executive Forward Plan PDF 72 KB Additional documents:
Decision: The following additions and amendments to the Forward Plan were noted:
· Recycle More report (due in September) likely to be delayed
Minutes: The following additions and amendments to the Forward Plan were noted:
· Recycle More report (due in September) likely to be delayed
During discussion it was noted that the garden waste collection service would resume the following week and the household waste recycling centres would reopen.
The Chairman of the Scrutiny Committee expressed concern at the number of reports coming forward in June and hoped there would be sufficient time for all to be fully debated. He thanked the Chief Executive for his earlier presentation which, he said had answered many of the Committee’s concerns.
The Portfolio Holder for Area East Committee asked that individuals respond to the consultation regarding the Public Works Loans Board as Councils needed secure financing to plan to go forward in the future.
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Date of Next Meeting PDF 38 KB Minutes: At the conclusion of the meeting, the Chairman thanked all Councillors for attending the on-line meeting.
Members noted that the next scheduled meeting of the District Executive would take place on Thursday 4th June 2020 as a virtual meeting via Zoom meeting software commencing at 9.30 a.m.
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