Agenda and minutes

In accordance with the Council's current Code of Conduct (adopted July 2012), which includes all the provisions relating to Disclosable Pecuniary Interests (DPI), personal and prejudicial interests , Members are asked to declare any DPI and also any personal interests (and whether or not such personal interests are also "prejudicial") in relation to any matter on the Agenda for this meeting. A DPI is defined in The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 (SI 2012 No. 1464) and Appendix 3 of the Council’s Code of Conduct.  A personal interest is defined in paragraph 2.8 of the Code and a prejudicial interest is defined in paragraph 2.9. In the interests of complete transparency, Members of the County Council, who are not also members of this committee, are encouraged to declare any interests they may have in any matters being discussed even though they may not be under any obligation to do so under any relevant code of conduct.

There were no declarations of interest.

The Licensing Sub-Committee noted the procedure to be followed when considering Licensing Applications under the Licensing Act 2003.  The Chairman introduced the members of the Sub-Committee and the Officers present at the hearing.

The Chairman confirmed that the Officer’s report relating to the case, the procedure to be adopted during the hearing and the documents which the authority is required to provide under the Regulations had been received by all Parties in advance of the meeting.

It was confirmed that no representations had been withdrawn.

The Specialist – Licensing informed members that an application had been received from Yeovil Community Sports and Recreation Organisation, for a premises licence to be granted under the Licensing Act 2003 at the Bowls and Cricket Pavilion, Westbourne Close, Yeovil.

The Specialist – Licensing advised members of the following:

·         The licensable activities applied for were live music, recorded music, late night refreshment and supply of alcohol.

·         The applicant had confirmed that notices advertising the application were displayed at the premises for the requisite 28 day period and a further notice was placed in the Somerset County Gazette.

·         There were no representations from responsible authorities.

·         Two relevant representations had been received from ‘other parties’ which mainly related to anticipated noise at the premises.

·         There was no cumulative impact policy for the area; therefore another premises already licensed for the proposed licensable activities was not a factor in determining the application.

·         The proposal was that the Cricket and Bowls Club have their own premises licence rather than operate the two premises under one premises licence.

·         The activities permitted under the current Westlands Entertainment Venue premises licence as outlined in the report.

·         The exemptions in the Licensing Act 2003 for Live and Recorded Music as outlined in the report.

·         The premises was not just the building but also an outside area. The Westlands Entertainment Venue also has an outdoor area as well as the building.

·         If the premises licence was granted for the hours applied for regarding the sale of alcohol for consumption ‘on’ the premises as per premises licence application, then the exemptions for live and recorded music would apply.

·         Any conditions added on a determination of an application for a premises licence which relate to live music or recorded music would remain in place, but would be suspended between the hours of 08.00 and 23.00 on the same day where the following conditions are met:

-       at the time of the music entertainment, the premises are open for the purposes of being used for the sale or supply of alcohol for consumption on the premises;

-       if the music is amplified, it takes place before an audience of no more than 500 people; and

-       the music takes place between 08.00 and 23.00 on the same day

·         More general licence conditions that are not specifically related to the provision of entertainment would continue to have effect.

In response to questions, members were informed of the following:

·         The organisation currently operated under the Westlands Entertainment Venue premises licence.

·         The hours applied for were slightly less than the hours permitted under the current Westlands Entertainment Venue premises licence.

·         A licence was required for the supply of teas and coffees between the hours of 23.00 and 5.00 the next day.  Late night refreshment had been applied for until midnight with the exception of non-standard timings.

·         The premises licence, if granted, could be reviewed in the future if there were any issues at the premises.

·         There were four steps as outlined in the application form  ...  view the full minutes text for item 18.